How To Fix WS_MASS040 - Job (substitution) & was scheduled with & documents

SAP Error Message - Details

• Message type: E = Error

• Message class: WS_MASS - Settlement Management: Messages for Mass Processing

• Message number: 040

• Message text: Job (substitution) & was scheduled with & documents

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message WS_MASS040 - Job (substitution) & was scheduled with & documents ?

  Certainly! Here's a detailed explanation regarding the SAP error message:
  
  SAP Error Message:
  WS_MASS040
  
  Text: Job (substitution) & was scheduled with & documents
  
  1. Cause:
  The message WS_MASS040 typically appears in the context of SAP Workflow Substitution or Mass Substitution processing. It indicates that a background job related to workflow substitution was scheduled and is associated with a certain number of documents.
  More specifically:
  
  The system scheduled a substitution job (usually a background job that processes workflow substitutions).
  The message informs you that the job was scheduled and that it will process a certain number of workflow documents.
  This is often an informational message rather than an error, but it can appear in logs or job monitoring if the job is not running as expected or if you are troubleshooting substitution processing.
  
  
  2. When does it occur?
  
  When you set up or run mass substitution for workflow tasks.
  When the system schedules a background job to process workflow substitutions.
  During the execution of substitution rules that replace one user with another in workflow tasks.
  When you use transaction SWUS (Workflow User Substitution) or related mass substitution tools.
  
  
  3. Solution / Actions:
  
  
  Check the Job Status:
  
  Go to transaction SM37 (Job Monitoring) and check the status of the scheduled job mentioned in the message.  
  
  If the job is running or finished successfully, no further action is needed.  
  If the job failed, check the job log for errors and resolve them accordingly.
  
  
  
  Verify Substitution Rules:
  
  Ensure that the substitution rules are correctly defined and active in transaction SWDD (Workflow Builder) or SWI2_FREQ (Workflow Runtime Analysis).
  
  
  Check Workflow Documents:
  
  Use transaction SWI1 or SWI2_FREQ to check the workflow documents that are being processed by the substitution job.
  
  
  Re-run the Job if Needed:
  
  If the job did not complete successfully, you may need to reschedule it manually or troubleshoot the underlying issue causing failure.
  
  
  Review Authorization:
  
  Ensure that the user scheduling the job has the necessary authorizations to execute workflow substitution jobs.
  
  
  
  4. Related Information:
  
  
  Transaction Codes:
  
  SWUS – Workflow User Substitution
  SM37 – Job Monitoring
  SWI1 – Workflow Inbox
  SWI2_FREQ – Workflow Runtime Analysis
  SWDD – Workflow Builder
  
  
  
  SAP Notes / Documentation:
  
  Check SAP Notes related to workflow substitution and mass substitution jobs for any known issues.
  SAP Help Portal documentation on Workflow User Substitution.
  
  
  
  Background:
  Workflow substitution allows one user to temporarily or permanently substitute another user in workflow tasks, ensuring business continuity when the original user is unavailable.
  
  
  
  Summary:
  
  
  
  Aspect
  Details
  
  
  
  
  Message
  WS_MASS040: Job (substitution) & was scheduled with & documents
  
  
  Cause
  Informational message indicating a substitution job was scheduled with workflow documents
  
  
  Solution
  Check job status in SM37, verify substitution rules, review workflow documents, reschedule job if needed
  
  
  Related
  Transactions SWUS, SM37, SWI1, SWI2_FREQ; SAP Notes on workflow substitution
  
  
  
  
  If you provide the exact context or the full message text (with parameters), I can help you further with more precise troubleshooting steps.