How To Fix WS823 - Full reversal not possible. Document & already partially reversed.

SAP Error Message - Details

• Message type: E = Error

• Message class: WS - Supplier Billing Document

• Message number: 823

• Message text: Full reversal not possible. Document & already partially reversed.

Self-Explanatory Message

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• What is the cause and solution for SAP error message WS823 - Full reversal not possible. Document & already partially reversed. ?

  The SAP error message:
  WS823 Full reversal not possible. Document & already partially reversed.
  
  Cause:
  This error occurs when you attempt to perform a full reversal of a document that has already been partially reversed. In other words, the system detects that some reversal postings have already been made against the original document, so it does not allow a full reversal of the entire document again.
  
  Explanation:
  
  In SAP, when you reverse a document, you can do a full reversal (reversing the entire document) or a partial reversal (reversing only some line items or amounts).
  If a document has been partially reversed, the system keeps track of the reversed amounts.
  Trying to reverse the entire document again (full reversal) would lead to inconsistencies or duplicate reversals.
  Hence, SAP prevents this action and throws the WS823 error.
  
  
  Solution:
  
  
  Check the reversal status of the document:
  
  Use transaction codes like FB03 (Display Document) or FBRA (Reset Cleared Items) to check if the document has been partially reversed.
  You can also check the document flow or reversal documents linked to the original document.
  
  
  
  Perform a partial reversal instead of a full reversal:
  
  Since the document is already partially reversed, you should reverse only the remaining amount or line items.
  Use the reversal transaction (e.g., FB08, F.80) and specify the partial reversal accordingly.
  
  
  
  If you want to reverse the entire document:
  
  You must first reset or cancel the existing partial reversal(s).
  This might involve reversing the reversal document(s) or clearing the reversal postings.
  After that, you can perform a full reversal.
  
  
  
  Consult with Finance/Accounting team:
  
  Because reversal postings affect financial data, coordinate with the accounting team to decide the correct approach.
  
  
  
  
  Related Information:
  
  
  Transaction codes:
  
  FB08 - Reverse Document
  FBRA - Reset Cleared Items (used to reset reversal)
  FB03 - Display Document
  F.80 - Reverse Document (Mass Reversal)
  
  
  
  SAP Notes and Documentation:
  
  Check SAP Notes related to document reversal issues.
  SAP Help Portal for document reversal processes.
  
  
  
  Best Practices:
  
  Always verify the reversal status before attempting a full reversal.
  Avoid multiple partial reversals that complicate the reversal process.
  Maintain proper documentation of reversal transactions.
  
  
  
  
  If you provide the document number and transaction used, I can help guide you through the exact steps.