How To Fix WS818 - Automatic clearing can be run

SAP Error Message - Details

• Message type: E = Error

• Message class: WS - Supplier Billing Document

• Message number: 818

• Message text: Automatic clearing can be run

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message WS818 - Automatic clearing can be run ?

  Certainly! Here's detailed information about the SAP error message WS818:
  
  SAP Message WS818:
  Text: Automatic clearing can be run
  
  Cause:
  The message WS818 is an informational or warning message that appears when the system detects that automatic clearing can be executed for open items in the financial accounting module. It means that there are open items (such as invoices and payments) that meet the criteria for automatic clearing, but the clearing has not yet been performed.
  This message typically appears during transaction runs or reports related to clearing, such as when you run the automatic clearing program (transaction F.13) or during posting if the system checks for clearing opportunities.
  
  Explanation:
  
  Automatic clearing is a process in SAP FI that matches and clears open items (debits and credits) automatically based on predefined criteria such as document number, amount, and clearing date.
  The system is informing you that there are open items eligible for clearing, and you can run the automatic clearing program to clear them.
  This message is not an error but a prompt or notification.
  
  
  Solution:
  
  
  Run Automatic Clearing Program (F.13):  
  
  Go to transaction F.13 (Automatic Clearing).
  Enter the appropriate parameters such as company code, clearing date, and other selection criteria.
  Execute the program to clear the open items automatically.
  
  
  
  Review Open Items:  
  
  Before running automatic clearing, review the open items to ensure that they are correct and should be cleared.
  Use transaction FBL1N (Vendor Line Items) or FBL5N (Customer Line Items) to check open items.
  
  
  
  Adjust Clearing Parameters if Needed:  
  
  If the system is not clearing items as expected, check the configuration for automatic clearing (transaction OB74).
  Adjust tolerance limits, clearing rules, or other parameters to fit your business requirements.
  
  
  
  Manual Clearing:  
  
  If automatic clearing is not suitable, you can clear items manually using transaction F-03.
  
  
  
  
  Related Information:
  
  
  Transaction Codes:
  
  F.13 – Automatic Clearing
  FBL1N – Vendor Line Item Display
  FBL5N – Customer Line Item Display
  F-03 – Manual Clearing
  OB74 – Automatic Clearing Configuration
  
  
  
  SAP Notes and Documentation:
  
  SAP Help Portal on Automatic Clearing: SAP FI Automatic Clearing
  SAP Notes related to clearing issues can be searched in the SAP Support Portal if you encounter specific problems.
  
  
  
  Common Scenarios:
  
  Period-end closing where clearing of open items is necessary.
  Reconciliation of accounts payable and accounts receivable.
  Ensuring that open items do not accumulate unnecessarily.
  
  
  
  
  Summary:
  
  WS818 is an informational message indicating that automatic clearing can be performed.
  To resolve, run the automatic clearing program (F.13) or clear items manually.
  Review and adjust clearing parameters if automatic clearing does not behave as expected.
  
  
  If you need help with a specific scenario or error related to WS818, please provide more details!