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How To Fix WS636 - Check authorization objects for Settlement Management


SAP Error Message - Details

  • Message type: E = Error

  • Message class: WS - Supplier Billing Document

  • Message number: 636

  • Message text: Check authorization objects for Settlement Management

  • Show details Hide details
  • What causes this issue?

    You have activated an additional authorization check (release to
    Financial Accounting) for Settlement Management. This may require some
    postprocessing of the authorization management.

    System Response

    The system also checks whether you are authorized to release settlement
    management documents to Financial Accounting. If you do not have this
    authorization, the system rejects the release to Financial Accounting.

    How to fix this error?

    The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

    Procedure for System Administrators

    Check the authorization objects W_WBRK_FKA and W_WBRK_ORG and adapt them
    to include the Release (43) activity in the user profile. Otherwise the
    user will not be able to transfer settlement management documents to
    Financial Accounting.

    Error message extract from SAP system. Copyright SAP SE.


Smart SAP Assistant

  • What is the cause and solution for SAP error message WS636 - Check authorization objects for Settlement Management ?

    SAP Error Message: WS636 – Check authorization objects for Settlement Management


    Cause:

    The error message WS636 typically occurs when a user tries to perform a settlement-related activity in SAP (such as executing a settlement run, posting settlement documents, or accessing settlement management functions) but lacks the necessary authorizations. Settlement Management in SAP involves controlling the settlement of costs or revenues from one cost object to another (e.g., from internal orders, WBS elements, or production orders to cost centers, profitability segments, etc.).

    The system checks specific authorization objects related to Settlement Management, and if the user does not have the required permissions, the system issues the WS636 message.


    Common Authorization Objects Involved:

    • C_SAS_SOBJ – Settlement Management: Authorization for settlement objects
    • C_SAS_OBJ – Settlement Management: Authorization for settlement profiles
    • C_SAS_PROC – Settlement Management: Authorization for settlement processes
    • C_SAS_RUN – Settlement Management: Authorization for settlement runs
    • C_SAS_POST – Settlement Management: Authorization for posting settlement documents

    Solution:

    1. Identify Missing Authorizations:

      • Check the user’s roles and authorizations.
      • Use transaction SU53 immediately after the error occurs to see which authorization check failed.
      • Alternatively, use transaction ST01 (Authorization Trace) to trace the authorization checks during the settlement activity.
    2. Assign Required Authorizations:

      • Based on the missing authorization objects, update the user’s roles in transaction PFCG.
      • Ensure the user has the necessary authorizations for the relevant settlement objects, profiles, processes, and posting activities.
      • For example, if the user needs to run settlement runs, ensure C_SAS_RUN is properly assigned with the correct activity and object values.
    3. Test the Authorization:

      • After updating roles, have the user log off and log back in.
      • Retry the settlement activity to confirm the error is resolved.
    4. Consult SAP Documentation:

      • Refer to SAP Help Portal or the SAP Library for Settlement Management authorization setup.
      • Check OSS Notes if the problem persists or if there are known issues related to WS636.

    Related Information:

    • Transaction Codes:

      • KO88 – Settlement of Internal Orders
      • CJ88 – Settlement of WBS Elements
      • CJ8G – Settlement Management
      • PFCG – Role Maintenance
      • SU53 – Authorization Check Analysis
      • ST01 – System Trace
    • SAP Modules:

      • Controlling (CO)
      • Project System (PS)
      • Plant Maintenance (PM) (if settlement is related to maintenance orders)
    • Notes:

      • Always ensure segregation of duties when assigning settlement authorizations.
      • Settlement profiles and objects should be carefully maintained to avoid unauthorized settlements.

    Summary:

    WS636 error arises due to missing or insufficient authorizations for Settlement Management activities. The solution involves analyzing the missing authorization objects (using SU53 or ST01), updating user roles with the required authorizations (especially objects like C_SAS_SOBJ, C_SAS_RUN, etc.), and then testing the settlement process again.


    If you need, I can help you with the exact authorization object values or role setup steps.

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