How To Fix WS634 - Settlement category &1 is only allowed with the customer business partner

SAP Error Message - Details

• Message type: E = Error

• Message class: WS - Supplier Billing Document

• Message number: 634

• Message text: Settlement category &1 is only allowed with the customer business partner

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• What is the cause and solution for SAP error message WS634 - Settlement category &1 is only allowed with the customer business partner ?

  Certainly! Here's a detailed explanation for the SAP error message:
  
  SAP Error Message:
  WS634 Settlement category &1 is only allowed with the customer business partner
  
  Cause:
  This error occurs when you try to use a settlement category that is configured to be valid only for customer business partners, but the business partner involved in the transaction is not a customer (e.g., it might be a vendor or another type of business partner).
  In SAP, settlement categories define how costs or revenues are settled to business partners. Some settlement categories are restricted to certain types of business partners (e.g., customers only). If you attempt to use such a settlement category with a business partner that is not a customer, the system throws this error.
  
  Explanation:
  
  Settlement Category: Defines the type of business partner to which costs/revenues can be settled.
  Business Partner Role: Business partners in SAP can have different roles such as Customer, Vendor, Employee, etc.
  The system checks the settlement category against the business partner role.
  If the settlement category is restricted to customers only, and the business partner is not a customer, the error WS634 is triggered.
  
  
  Solution:
  
  
  Check the Business Partner Role:
  
  Verify the business partner involved in the transaction.
  Ensure that the business partner has the Customer role assigned in SAP.
  
  
  
  Check the Settlement Category Configuration:
  
  Go to the settlement category configuration (transaction code: OKO7 or via IMG path:
  
  Controlling ? Cost Center Accounting ? Actual Postings ? Maintain Settlement Profile).
  Verify the settings for the settlement category &1 (the one mentioned in the error).
  Confirm that it is indeed restricted to customers only.
  
  
  
  Correct the Business Partner or Settlement Category:
  
  If the business partner should be a customer, assign the customer role to the business partner.
  If the business partner is not a customer and should remain so, use a settlement category that allows settlement to the business partner type in question.
  Alternatively, create or use a settlement category that is valid for the business partner type you want to settle to.
  
  
  
  Reprocess the Transaction:
  
  After correcting the business partner role or settlement category, reprocess the transaction.
  
  
  
  
  Additional Information:
  
  Transaction Codes:
  
  BP – Business Partner master data maintenance.
  OKO7 – Maintain Settlement Profile.
  
  
  IMG Path for Settlement Category:
  
  Controlling ? Cost Center Accounting ? Actual Postings ? Maintain Settlement Profile
  
  
  Business Partner Roles:
  
  Customer role is usually assigned via the Business Partner master data.
  
  
  Common Scenario:
  
  This error often appears during settlement of cost centers, internal orders, or projects when the receiver is a business partner.
  
  
  
  
  Summary:
  
  
  
  Aspect
  Details
  
  
  
  
  Error Message
  WS634 Settlement category &1 is only allowed with the customer business partner
  
  
  Cause
  Settlement category restricted to customers used with a non-customer business partner
  
  
  Solution
  Assign customer role to BP or use a settlement category valid for the BP type
  
  
  Key Transactions
  BP, OKO7
  
  
  
  
  If you need help with specific steps or screenshots, feel free to ask!