How To Fix WS619 - Doc. &1 with status &2 is not relevant for creating collective documents

SAP Error Message - Details

• Message type: E = Error

• Message class: WS - Supplier Billing Document

• Message number: 619

• Message text: Doc. &1 with status &2 is not relevant for creating collective documents

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message WS619 - Doc. &1 with status &2 is not relevant for creating collective documents ?

  Certainly! Here's a detailed explanation for the SAP error message:
  
  SAP Error Message:
  WS619 Doc. &1 with status &2 is not relevant for creating collective documents
  
  Meaning / Cause:
  This error occurs when you try to create a collective document (such as a collective invoice, delivery, or billing document) in SAP, but one or more individual documents included in the collective processing have a status that makes them ineligible or irrelevant for collective processing.
  
  &1 = Document number (e.g., delivery or billing document)
  &2 = Status of the document (e.g., completed, canceled, blocked, etc.)
  
  The system checks the status of each document before including it in a collective document. If the document's status is not suitable (e.g., already processed, canceled, or blocked), the system throws this error.
  
  Common Causes:
  
  The document is already processed or completed and cannot be included again.
  The document is blocked for billing or delivery.
  The document is canceled or deleted.
  The document is not yet released or confirmed for collective processing.
  Incorrect selection of documents for collective processing.
  
  
  Solution / How to Fix:
  
  
  Check Document Status:
  
  Go to the document mentioned in the error message.
  Verify its status in the relevant transaction (e.g., VL03N for deliveries, VF03 for billing documents).
  Confirm if the document is blocked, canceled, or already processed.
  
  
  
  Exclude Irrelevant Documents:
  
  When creating collective documents, ensure only documents with the correct status are selected.
  Remove or exclude documents that are not relevant or have inappropriate statuses.
  
  
  
  Release or Unblock Documents:
  
  If the document is blocked, investigate the reason for the block.
  Remove the block if appropriate (e.g., billing block removal in delivery).
  
  
  
  Check Customizing / Configuration:
  
  Sometimes, the status considered relevant for collective processing is defined in customizing.
  Verify the settings in transaction codes like OVL2 (for delivery processing) or billing document status settings.
  
  
  
  Recreate or Correct Documents:
  
  If the document is incorrect or incomplete, correct it or recreate it as needed.
  
  
  
  
  Related Information:
  
  
  Transaction Codes:
  
  VL01N / VL02N / VL03N — Delivery creation/change/display
  VF01 / VF02 / VF03 — Billing document creation/change/display
  VA05 — List of sales orders (to check related documents)
  OVL2 — Delivery processing customizing
  
  
  
  SAP Notes:
  
  Check SAP Notes related to collective processing errors for your SAP version.
  Example: SAP Note 123456 (hypothetical) might describe similar issues.
  
  
  
  Collective Document Processing:
  
  Collective documents are used to process multiple individual documents together for efficiency.
  Status checks are crucial to avoid duplication or errors.
  
  
  
  
  Summary:
  The error WS619 indicates that a document you are trying to include in a collective document has a status that disqualifies it from being processed collectively. You need to verify the document's status, exclude or correct inappropriate documents, and ensure your selection and configuration align with SAP's requirements for collective processing.
  
  If you provide the specific document type or transaction you are working with, I can give more tailored advice.