How To Fix WS618 - Incorrect entry: No document header data although there is item data

SAP Error Message - Details

• Message type: E = Error

• Message class: WS - Supplier Billing Document

• Message number: 618

• Message text: Incorrect entry: No document header data although there is item data

Self-Explanatory Message

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• What is the cause and solution for SAP error message WS618 - Incorrect entry: No document header data although there is item data ?

  SAP Error Message:
  
  WS618 - Incorrect entry: No document header data although there is item data
  
  Cause:
  This error occurs when you try to post or process a document in SAP where item data (line items) exist, but the corresponding document header data is missing or incomplete. In SAP, every document must have a header that contains general information (such as document date, posting date, document type, company code, etc.) and at least one item line. If the system detects item data without a valid header, it raises this error.
  Common scenarios causing this error include:
  
  Programmatic or interface posting where the header data is not passed or is incomplete.
  Custom developments or BAPIs where the header structure is not filled properly.
  Data inconsistencies or corruption in the document tables.
  Incorrect or incomplete data mapping in IDocs or batch input sessions.
  
  
  Solution:
  
  
  Check Document Header Data:
  
  Verify that the document header fields are correctly filled before posting.
  Ensure mandatory fields like Document Date, Posting Date, Document Type, Company Code, and Currency are populated.
  
  
  
  Review the Posting Program or Interface:
  
  If posting via a custom program, BAPI, or interface, debug and check that the header structure is correctly filled.
  For BAPI calls (e.g., BAPI_ACC_DOCUMENT_POST), ensure the DOCUMENTHEADER parameter is properly populated.
  
  
  
  Data Consistency Check:
  
  Run consistency checks or database queries to verify if document header data exists for the given document number.
  Use transaction codes like FB03 to check the document or SE16/SE16N to check tables like BKPF (header) and BSEG (items).
  
  
  
  Correct Data Mapping in Interfaces:
  
  For IDocs or batch input, ensure the segments corresponding to header data are correctly filled.
  Check the mapping rules and data extraction logic.
  
  
  
  SAP Notes and Support:
  
  Search for SAP Notes related to WS618 for any known issues or patches.
  If the problem persists, consider raising a support ticket with SAP, providing detailed logs and data samples.
  
  
  
  
  Related Information:
  
  
  Tables involved:
  
  BKPF - Accounting Document Header
  BSEG - Accounting Document Segment (Item Data)
  
  
  
  Common Transactions:
  
  FB03 - Display Document
  FB50 - G/L Account Posting
  SE16N - Data Browser (to check BKPF and BSEG)
  SM35 - Batch Input Monitoring (if batch input is used)
  
  
  
  BAPI for Posting Documents:
  
  BAPI_ACC_DOCUMENT_POST - Ensure DOCUMENTHEADER and ACCOUNTGL or other item tables are correctly filled.
  
  
  
  Debugging Tips:
  
  Set breakpoints in the posting program or BAPI.
  Check the internal tables or structures before the posting call.
  Verify that the header structure is not empty or missing mandatory fields.
  
  
  
  
  Summary:
  The WS618 error indicates a mismatch where item data exists without a corresponding document header. The fix involves ensuring that the document header data is complete and correctly passed to the posting function or interface before attempting to post the document. Checking the data flow, program logic, and data consistency usually resolves this issue.