How To Fix WS562 - &1 is an expense settlement document

SAP Error Message - Details

• Message type: E = Error

• Message class: WS - Supplier Billing Document

• Message number: 562

• Message text: &1 is an expense settlement document

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message WS562 - &1 is an expense settlement document ?

  Certainly! Here's a detailed explanation regarding the SAP error message WS562 &1 is an expense settlement document:
  
  SAP Error Message: WS562 &1 is an expense settlement document
  Message Text:
  
  &1 is an expense settlement document
  
  Cause
  This error occurs when you try to perform an operation on a document that is identified as an expense settlement document, but the operation is not allowed or applicable for such documents.
  
  Expense settlement documents are created in SAP when employees settle expenses (e.g., travel expenses) via the Travel Management (FI-TV) or Controlling (CO) modules.
  These documents have special characteristics and are linked to employee expense reports.
  Certain transactions or postings that are valid for regular FI documents are restricted or not allowed for expense settlement documents.
  For example, trying to reverse, change, or clear an expense settlement document in a way that is not supported will trigger this error.
  
  
  Typical Scenarios Where WS562 Occurs
  
  Attempting to clear an expense settlement document in the Financial Accounting (FI) module using standard clearing transactions.
  Trying to reverse or change an expense settlement document using standard document reversal transactions.
  Posting a document that references an expense settlement document in an incompatible way.
  Using transactions or programs that do not support expense settlement documents.
  
  
  Solution / How to Resolve
  
  
  Check Document Type and Purpose:
  
  Verify that the document number referenced in the error message is indeed an expense settlement document. You can do this by displaying the document in transaction FB03 and checking the document type and line items.
  
  
  Use Correct Transactions for Expense Settlements:  
  
  Expense settlement documents should be handled using Travel Management or Controlling-specific transactions.
  For example, use PR05 (Travel Expense Manager) or CAT2 (Time Sheet) for related postings.
  Use FBS1 or FBS2 for posting or changing expense reports.
  
  
  
  Reversal or Clearing:  
  
  Expense settlement documents often require special reversal procedures.
  Use transaction PR05 or FBS1 to reverse or correct expense reports.
  Avoid using standard FI reversal transactions like FB08 or F.80 directly on expense settlement documents.
  
  
  
  Consult SAP Notes and Documentation:  
  
  SAP Notes related to Travel Management and Expense Settlement may provide specific instructions.
  For example, SAP Note 0000000 (replace with actual note number if known) might describe handling expense settlement documents.
  
  
  
  Check Authorization and Configuration:  
  
  Ensure that the user has the correct authorizations to process expense settlement documents.
  Verify configuration settings in Travel Management and Controlling modules related to expense settlements.
  
  
  
  
  Additional Information
  
  Expense Settlement Documents are special FI documents created as a result of employee expense reports.
  They are linked to Travel Management (FI-TV) and Controlling (CO) modules.
  These documents often have special document types (e.g., type KR or others depending on configuration).
  Handling these documents incorrectly can lead to inconsistencies in employee reimbursements and accounting.
  
  
  Summary
  
  
  
  Aspect
  Details
  
  
  
  
  Error Message
  WS562 &1 is an expense settlement document
  
  
  Cause
  Operation attempted on an expense settlement document that is not allowed or supported.
  
  
  Solution
  Use appropriate Travel Management or Controlling transactions; avoid standard FI reversal or clearing on these documents.
  
  
  Related Transactions
  PR05, FBS1, FBS2, FB03 (display only), avoid FB08 or F.80 for reversal.
  
  
  Modules Involved
  FI-TV (Travel Management), CO (Controlling), FI (Financial Accounting)
  
  
  
  
  If you provide the exact transaction or scenario where this error occurs, I can help with more specific guidance.