How To Fix WS431 - Document from archive transferred back to database

SAP Error Message - Details

• Message type: E = Error

• Message class: WS - Supplier Billing Document

• Message number: 431

• Message text: Document from archive transferred back to database

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message WS431 - Document from archive transferred back to database ?

  Certainly! Here's a detailed explanation regarding the SAP error message WS431 - Document from archive transferred back to database:
  
  SAP Error Message: WS431
  Text: Document from archive transferred back to database
  
  Cause
  This message occurs when a document that was previously archived (i.e., moved from the database to the archive storage) has been transferred back from the archive into the database. This situation typically arises when:
  
  A document that was archived is restored or re-imported into the SAP database.
  The system detects that the document exists both in the archive and in the database.
  An attempt is made to process or post a document that was previously archived but now exists again in the database.
  
  This can happen due to:
  
  Manual or automatic document restoration from archive.
  Reversal or correction processes that require the document to be available in the database.
  Archiving inconsistencies or errors during archiving or unarchiving.
  
  
  Explanation
  SAP uses archiving to move old documents from the database to archive files to improve system performance and reduce database size. When a document is archived, it is no longer available in the database for normal processing.
  If a document is restored from the archive back into the database (for example, for correction or display purposes), the system issues this message to inform the user that the document is no longer only in the archive but also in the database.
  
  Solution / How to Handle
  
  
  Check Document Status:
  
  Verify if the document was intentionally restored from the archive.
  Confirm whether the document should be processed in the database or remain archived.
  
  
  
  Avoid Duplicate Processing:
  
  Ensure that the document is not processed twice (once from archive and once from database).
  If the document is restored for display or correction, avoid re-archiving it without proper checks.
  
  
  
  Archiving Consistency Check:
  
  Run archiving consistency reports (e.g., transaction SARA ? Archive Administration ? Utilities ? Consistency Check) to verify the status of archived documents.
  Check for inconsistencies between archive and database.
  
  
  
  Re-archiving:
  
  If the document was restored unintentionally, consider re-archiving it after corrections.
  Use the appropriate archiving object and follow SAP archiving procedures.
  
  
  
  Consult SAP Notes:
  
  Check SAP Notes for any known issues related to WS431 and archiving objects involved.
  Sometimes, patches or updates may address related archiving inconsistencies.
  
  
  
  
  Related Information
  
  Transaction SARA: Archive Administration tool used to manage archiving objects, run archiving sessions, and perform consistency checks.
  Archiving Objects: Different document types have specific archiving objects (e.g., FI documents use FI_DOCUMNT).
  SAP Help Portal: Documentation on archiving and unarchiving processes.
  SAP Notes: Search for notes related to WS431 or archiving inconsistencies.
  
  
  Summary
  
  
  
  Aspect
  Details
  
  
  
  
  Cause
  Document previously archived has been restored back into the database.
  
  
  Effect
  System informs that the document exists both in archive and database.
  
  
  Solution
  Verify restoration intent, avoid duplicate processing, run consistency checks, re-archive if needed.
  
  
  Tools
  Transaction SARA, SAP Notes, Archiving object documentation.
  
  
  
  
  If you provide the specific archiving object or document type, I can help with more tailored advice.