How To Fix WS323 - Select a document category for processing

SAP Error Message - Details

• Message type: E = Error

• Message class: WS - Supplier Billing Document

• Message number: 323

• Message text: Select a document category for processing

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message WS323 - Select a document category for processing ?

  Certainly! Here's a detailed explanation regarding the SAP error message WS323 - "Select a document category for processing":
  
  SAP Error Message: WS323 - "Select a document category for processing"
  
  Cause:
  This error occurs when you attempt to process a document in SAP (typically in workflow or document management scenarios) without specifying the document category. The system requires the document category to determine how to handle or route the document correctly.
  
  The document category is a mandatory field that classifies the document type (e.g., invoice, purchase order, delivery note).
  If this field is left blank or not selected, the system cannot proceed with processing because it does not know how to treat the document.
  
  
  When does it typically occur?
  
  During workflow processing steps where a document is being created, edited, or approved.
  When using transaction codes or custom programs that require document category input.
  In document management or archiving processes where document classification is essential.
  
  
  Solution:
  
  
  Select the Document Category:
  
  When prompted, ensure you select the appropriate document category from the available list.
  This is usually done via a dropdown or selection screen where you pick the correct category.
  
  
  
  Check Configuration:
  
  If the document category field is missing or not prompted, check the configuration in the relevant customizing settings.
  For example, in workflow or document management, verify that the document categories are properly defined and assigned.
  
  
  
  User Training:
  
  Ensure users are aware that the document category is mandatory and know how to select it.
  
  
  
  Program/Workflow Fix:
  
  If this error occurs in a custom program or workflow, check the code or workflow step to ensure the document category is being passed or selected correctly.
  Add validation or default values if necessary.
  
  
  
  
  Related Information:
  
  Transaction Codes: The error can appear in various transactions depending on the module (e.g., MM, SD, FI) and the process.
  Document Category Configuration: Usually maintained in IMG under the relevant module, e.g., Logistics ? Materials Management ? Purchasing ? Document Types.
  SAP Notes: Check SAP OSS notes for any known issues related to WS323 in your SAP version.
  Workflow: In SAP Business Workflow, document categories are often linked to container elements or task parameters.
  
  
  Summary:
  
  
  
  Aspect
  Details
  
  
  
  
  Error Message
  WS323 - Select a document category for processing
  
  
  Cause
  Document category not selected or missing
  
  
  Solution
  Select the appropriate document category; check configuration and workflow settings
  
  
  Related Areas
  Workflow, Document Management, Purchasing, Sales, FI
  
  
  
  
  If you provide the specific transaction or process where this error occurs, I can give more tailored advice.