How To Fix WS318 - Document &1 is a settlement document for arrangement &2 (subseq.settlem.)

SAP Error Message - Details

• Message type: E = Error

• Message class: WS - Supplier Billing Document

• Message number: 318

• Message text: Document &1 is a settlement document for arrangement &2 (subseq.settlem.)

What causes this issue?

Supplier billing document &V1& is a settlement document &V2& of
<DS:GLOS.3526C095AFAB52B9E10000009B38F974>subsequent settlement</>.

System Response

In addition to the optional update of statistical data in the
<GL:information_structure>information structures</> of the supplier
billing document, the incomes are also updated in the information
structures of subsequent settlement.

How to fix this error?

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message WS318 - Document &1 is a settlement document for arrangement &2 (subseq.settlem.) ?

  Certainly! Here's a detailed explanation for the SAP error message:
  
  SAP Error Message:
  WS318 - Document &1 is a settlement document for arrangement &2 (subseq.settlem.)
  
  Meaning / Cause:
  This error occurs during the settlement process in SAP, typically in the context of CO (Controlling) settlement or Funds Management. The message indicates that the document number &1 is already a settlement document for the settlement arrangement &2. In other words, the system has detected that the settlement document you are trying to create or process is already linked to the settlement arrangement, and a subsequent settlement attempt is being made on the same arrangement.
  This usually happens when:
  
  You try to settle a cost object (like a WBS element, internal order, or network) that has already been settled for the same period or settlement rule.
  The system prevents duplicate settlements to avoid double postings.
  The settlement document exists and is linked to the settlement rule or arrangement, so a new settlement document cannot be created again for the same arrangement without proper reversal or adjustment.
  
  
  When does it occur?
  
  During CO settlement runs (transaction codes like KO88, CJ88, or via batch jobs).
  When manually trying to settle an object that has already been settled.
  When attempting to post a settlement document that duplicates an existing settlement.
  
  
  Solution / How to resolve:
  
  
  Check Existing Settlement Documents:
  
  Use transaction KOB1 (Order Line Items) or CJI3 (WBS Element Line Items) to check if the cost object has already been settled for the period.
  Verify the settlement document number &1 mentioned in the error message.
  
  
  
  Avoid Duplicate Settlement:
  
  If the settlement has already been done, do not attempt to settle again for the same period or settlement rule.
  If you need to correct or adjust the settlement, reverse the existing settlement document first (using transaction FB08 or CO88 reversal).
  
  
  
  Reversal of Settlement Document:
  
  Reverse the settlement document &1 if the settlement was posted incorrectly or needs adjustment.
  After reversal, you can post a new settlement.
  
  
  
  Check Settlement Rules and Periods:
  
  Ensure that the settlement rules and periods are correctly maintained.
  Avoid overlapping settlement periods or duplicate settlement rules for the same object.
  
  
  
  Consult with Controlling Team:
  
  Sometimes, the issue arises due to process or master data errors.
  Coordinate with the Controlling or Project System team to verify settlement configurations.
  
  
  
  
  Additional Information:
  
  Settlement Document: This is the FI document created when costs are settled from a cost object to receiver objects.
  Settlement Arrangement: Refers to the link between the sender (cost object) and receiver(s) defined in settlement rules.
  Subsequent Settlement: The message indicates a subsequent (duplicate) settlement attempt on the same arrangement.
  
  
  Summary:
  
  
  
  Aspect
  Details
  
  
  
  
  Error Message
  WS318 - Document &1 is a settlement document for arrangement &2 (subseq.settlem.)
  
  
  Cause
  Attempt to settle a cost object that has already been settled for the same arrangement.
  
  
  Solution
  Check existing settlement documents, avoid duplicate settlements, reverse if necessary.
  
  
  Transactions to check
  KO88, CJ88, KOB1, CJI3, FB08
  
  
  
  
  If you need help with specific transaction codes or steps to reverse the settlement document, feel free to ask!