How To Fix WS305 - Document & is a settlement document list

SAP Error Message - Details

• Message type: E = Error

• Message class: WS - Supplier Billing Document

• Message number: 305

• Message text: Document & is a settlement document list

What causes this issue?

Document &V1& which you entered exists but does not have the document
category which you selected.

System Response

An update is simulated if you confirm this warning message.

How to fix this error?

Please check the document number.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message WS305 - Document & is a settlement document list ?

  SAP Error Message:
  
  WS305 - Document & is a settlement document list
  
  Cause:
  The error message WS305 typically occurs during the settlement process in SAP (e.g., during the settlement of internal orders, WBS elements, or other controlling objects). It indicates that the system has encountered a document that is a settlement document list rather than a single settlement document.
  In other words, the system expects a single settlement document number but instead finds a list or a group of settlement documents. This can happen if:
  
  The settlement document number field is filled with a document list or a range instead of a single document.
  There is a mismatch or inconsistency in the settlement document references.
  The system is trying to process a document that is not a single settlement document but a collection or summary of multiple documents.
  
  
  Explanation:
  
  Settlement documents in SAP CO (Controlling) are created when costs are settled from one object to another.
  Sometimes, the system stores a list of settlement documents for a particular settlement run or process.
  When a transaction or report expects a single document but receives a list, it throws this error.
  
  
  Solution:
  
  
  Check the Document Number Input:
  
  Verify that the document number entered is a single settlement document number, not a list or range.
  If you are using a selection screen or input field, ensure only one document number is entered.
  
  
  
  Review the Settlement Process:
  
  Check the settlement run or process that generated the documents.
  Confirm that the settlement documents are correctly created and posted.
  
  
  
  Use Correct Transaction or Report:
  
  Some transactions or reports expect a single document number.
  If you want to process multiple documents, use a transaction or report that supports document lists or ranges.
  
  
  
  Check for Custom Code or User Exits:
  
  If this error occurs in a custom program or user exit, review the code to ensure it handles document lists properly.
  Modify the code to process each document individually if necessary.
  
  
  
  SAP Notes and Support:
  
  Search for SAP Notes related to WS305 for any known issues or patches.
  If the problem persists, consider raising a support ticket with SAP.
  
  
  
  
  Related Information:
  
  
  Transaction Codes:
  
  Settlement transactions: KO88 (Order Settlement), CJ88 (WBS Element Settlement)
  Document display: FB03
  CO document display: KOB1, KSB1
  
  
  
  Tables:
  
  COBK - Controlling Document Header
  COEP - CO Line Items
  
  
  
  Common Scenarios:
  
  When trying to reverse or display a settlement document, ensure you are referencing the correct single document.
  When running reports or settlements in batch, ensure the system processes documents one by one or supports multiple documents.
  
  
  
  
  If you provide the exact transaction or context where the error occurs, I can help with more specific guidance.