How To Fix WS302 - Document &1 is a supplier settlement list

SAP Error Message - Details

• Message type: E = Error

• Message class: WS - Supplier Billing Document

• Message number: 302

• Message text: Document &1 is a supplier settlement list

What causes this issue?

The document &V1& you entered exists but does not have the selected
document category.

System Response

The system simulates the update if you confirm this warning message.

How to fix this error?

Check the document number.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message WS302 - Document &1 is a supplier settlement list ?

  SAP Error Message:
  
  WS302 - Document &1 is a supplier settlement list
  
  Cause:
  The error message WS302 occurs when you try to perform an operation on a document that is identified as a supplier settlement list (also known as a vendor settlement document). This type of document is a special settlement document generated during the vendor settlement process in SAP, typically in the context of logistics invoice verification or vendor invoice processing.
  The system prevents certain actions on these documents because they are not regular accounting documents but settlement lists that summarize multiple invoices or credit memos for a vendor. For example, you might encounter this error if you try to reverse, change, or post a document that is actually a settlement list rather than a standard invoice or credit memo.
  
  When does this happen?
  
  When attempting to reverse or change a document that is a vendor settlement list.
  When trying to post or process a document incorrectly identified or handled as a normal invoice.
  During vendor invoice verification or settlement processes where the system expects a different document type.
  
  
  Solution:
  
  
  Check Document Type:
  
  Verify the document number &1 (the placeholder in the message) in transaction FB03 (Display Document) or MRBR (Release Blocked Invoices) to confirm it is a supplier settlement list.
  Settlement lists usually have specific document types (e.g., KR for vendor settlement).
  
  
  
  Use Correct Transaction:
  
  For vendor settlement lists, use the appropriate settlement or clearing transactions rather than standard invoice processing or reversal transactions.
  For example, use MRRL (Evaluate Vendor Blocked Invoices) or MRBR for invoice verification and release.
  
  
  
  Check Vendor Settlement Process:
  
  If you need to reverse or adjust the settlement list, you may need to reverse the underlying invoices or credit memos first, not the settlement list itself.
  Use transaction MRRL or MRBR to manage blocked or settled invoices.
  
  
  
  Consult with FI/Logistics Team:
  
  Since settlement lists are generated during the logistics invoice verification process, coordinate with the finance and logistics teams to understand the correct process for handling these documents.
  
  
  
  SAP Notes and Documentation:
  
  Check SAP Notes related to vendor settlement and invoice verification for any known issues or patches.
  Example SAP Note: Check for notes related to vendor settlement document handling and error WS302.
  
  
  
  
  Related Information:
  
  Vendor Settlement List: A document that consolidates multiple vendor invoices and credit memos for settlement purposes.
  Transaction Codes:
  
  MRBR - Release Blocked Invoices
  MRRL - Evaluate Vendor Blocked Invoices
  FB03 - Display Document
  MR8M - Cancel Invoice Document (may not work on settlement lists)
  
  
  Document Types: Vendor settlement lists have specific document types different from standard vendor invoices (e.g., KR).
  Process Flow: Vendor invoices ? Invoice verification ? Vendor settlement list ? Payment processing.
  
  
  Summary:
  The WS302 error indicates that the document you are trying to process is a vendor settlement list, which cannot be handled like a normal invoice document. To resolve this, verify the document type, use the correct transactions for vendor settlement, and if necessary, reverse or adjust the underlying invoices rather than the settlement list itself.
  
  If you provide the exact transaction or action you were performing when the error occurred, I can give more tailored advice.