How To Fix WS298 - Only the settlement document list date can be changed for document &1

SAP Error Message - Details

• Message type: E = Error

• Message class: WS - Supplier Billing Document

• Message number: 298

• Message text: Only the settlement document list date can be changed for document &1

Self-Explanatory Message

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• What is the cause and solution for SAP error message WS298 - Only the settlement document list date can be changed for document &1 ?

  Certainly! Here's a detailed explanation for the SAP error message WS298: "Only the settlement document list date can be changed for document &1":
  
  Error Message:
  WS298 - Only the settlement document list date can be changed for document &1
  
  Cause:
  This error occurs when you try to change fields in a settlement document that are not allowed to be changed. In SAP, settlement documents (created during settlement of costs, orders, projects, etc.) have restrictions on what can be modified after posting.
  Specifically, the system only allows the "Settlement Document List Date" to be changed for the settlement document. Any attempt to change other fields (such as amounts, posting date, reference, etc.) will trigger this error.
  
  When does this happen?
  
  When you try to change a settlement document using transaction codes like FB02 (Change Document) or other document change transactions.
  When you attempt to modify fields other than the settlement document list date.
  Settlement documents are usually generated automatically by the system during settlement runs (e.g., CO settlement, WBS element settlement).
  
  
  Solution:
  
  
  Change only the Settlement Document List Date:
  
  If you need to update the date, restrict your changes to the settlement document list date only.
  Use the appropriate transaction or function module that allows changing this date.
  
  
  
  If other changes are required:
  
  You cannot directly change other fields in the settlement document.
  Instead, you need to reverse the settlement document and then repost it with the correct data.
  Use transaction FB08 or F.80 (depending on your system) to reverse the settlement document.
  After reversal, correct the source data (e.g., cost center, internal order, WBS element) and run the settlement again.
  
  
  
  Check authorization and document status:
  
  Ensure you have the necessary authorization to change settlement documents.
  Verify that the document is not locked or cleared.
  
  
  
  
  Additional Information:
  
  Settlement documents are special financial documents generated by the system to settle costs from controlling objects to other cost objects or financial postings.
  The system restricts changes to maintain data integrity and audit trail.
  The Settlement Document List Date is a field used for reporting and grouping settlement documents and can be changed without affecting the accounting integrity.
  For any other changes, the standard SAP process is to reverse and repost the settlement.
  
  
  Summary:
  
  
  
  Aspect
  Details
  
  
  
  
  Error Message
  WS298 - Only the settlement document list date can be changed for document &1
  
  
  Cause
  Attempt to change fields other than the settlement document list date in a settlement document
  
  
  Allowed Change
  Only the settlement document list date
  
  
  Solution
  Change only the list date or reverse and repost the settlement document for other changes
  
  
  Transactions
  FB02 (change), FB08 (reverse), F.80 (settlement)
  
  
  
  
  If you need help with the exact steps to reverse and repost a settlement document or how to change the settlement document list date, please let me know!