How To Fix WS258 - Change documents are not defined for settlement document type &1

SAP Error Message - Details

• Message type: E = Error

• Message class: WS - Supplier Billing Document

• Message number: 258

• Message text: Change documents are not defined for settlement document type &1

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message WS258 - Change documents are not defined for settlement document type &1 ?

  Certainly! Here's a detailed explanation for the SAP error message:
  
  SAP Error Message:
  WS258 - Change documents are not defined for settlement document type &1
  
  Cause:
  This error occurs when you try to process or change a settlement document in SAP, but the system cannot find any change document configuration for the settlement document type you are working with.
  
  Settlement document type refers to the document category used in settlement processes (e.g., internal orders, WBS elements, etc.).
  Change documents are used to log changes made to documents for audit and tracking purposes.
  If the system is expected to create change documents for a particular settlement document type but no configuration exists, this error is triggered.
  
  
  Explanation:
  
  SAP uses change document objects to track changes to business documents.
  For settlement documents, the system expects that change documents are defined for the document type to log changes.
  If the settlement document type is custom or not properly configured, the system cannot find the relevant change document object.
  This is often a configuration issue in the IMG (Implementation Guide).
  
  
  Solution:
  
  
  Check Settlement Document Type Configuration:
  
  Go to transaction SPRO ? Controlling ? Internal Orders ? Settlement ? Define Settlement Document Types.
  Verify the settlement document type &1 (the one mentioned in the error) is correctly defined.
  
  
  
  Assign Change Document Object:
  
  In the configuration for settlement document types, ensure that the change document object is assigned.
  This is usually done in the IMG under:
  
  Controlling ? Internal Orders ? Settlement ? Define Settlement Document Types ? Check if the change document object is maintained.
  
  
  If missing, assign the appropriate change document object (e.g., CO_SETTLEMENT or relevant object).
  
  
  
  Check Change Document Object Configuration:
  
  Use transaction SCDO to check if the change document object exists and is active.
  If the object is missing or inactive, it needs to be created or activated.
  
  
  
  Transport and System Consistency:
  
  If this is a new or custom settlement document type, ensure that all related customizing and change document objects are transported properly across systems (DEV ? QA ? PROD).
  
  
  
  SAP Notes and Support:
  
  Check SAP Notes for any known issues related to WS258.
  Sometimes, patches or support packages fix related issues.
  
  
  
  
  Related Information:
  
  
  Transaction Codes:
  
  SPRO - Customizing
  SCDO - Change Document Objects
  KO88 - Settlement of Orders
  KOB1 - Orders: Actual Line Items
  
  
  
  Change Documents:
  
  Change documents are essential for audit trails.
  They are created based on change document objects linked to business objects.
  
  
  
  Common Scenario:
  
  Custom settlement document types created without proper change document object assignment.
  System expects change documents but cannot find configuration.
  
  
  
  
  Summary:
  
  
  
  Aspect
  Details
  
  
  
  
  Error Message
  WS258 - Change documents not defined for settlement document type &1
  
  
  Cause
  Missing or incorrect change document object assignment for settlement document type
  
  
  Solution
  Assign correct change document object in IMG for the settlement document type
  
  
  Transactions
  SPRO, SCDO
  
  
  Additional Notes
  Ensure transport and activation of change document objects
  
  
  
  
  If you need step-by-step guidance on how to assign the change document object or further troubleshooting, feel free to ask!