How To Fix WS131 - Doc. &1 has category 'Supplier Settlement List' and cannot be canceled

SAP Error Message - Details

• Message type: E = Error

• Message class: WS - Supplier Billing Document

• Message number: 131

• Message text: Doc. &1 has category 'Supplier Settlement List' and cannot be canceled

Self-Explanatory Message

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• What is the cause and solution for SAP error message WS131 - Doc. &1 has category 'Supplier Settlement List' and cannot be canceled ?

  Certainly! Here's a detailed explanation for the SAP error message:
  
  SAP Error Message:
  WS131 Doc. &1 has category 'Supplier Settlement List' and cannot be canceled
  
  Cause:
  This error occurs when you try to cancel or reverse a document that has been posted with the document category 'Supplier Settlement List' (often related to vendor settlement documents). Documents with this category are special settlement documents generated during the vendor settlement process (e.g., in Logistics Invoice Verification or Vendor Settlement in Materials Management).
  SAP does not allow these documents to be canceled directly because they are part of a settlement process that involves multiple linked documents and accounting entries. Canceling such a document directly could lead to inconsistencies in vendor accounts and settlement history.
  
  Explanation:
  
  The document category 'Supplier Settlement List' indicates that the document is a settlement document created during vendor settlement.
  These documents are system-generated and linked to other documents such as invoices, credit memos, or purchase orders.
  Direct cancellation is blocked to maintain data integrity.
  
  
  Solution / How to Proceed:
  
  
  Check the Settlement Process:
  
  Identify the original documents involved in the settlement (e.g., invoices, credit memos).
  Instead of canceling the settlement document, you should reverse or correct the original documents that led to the settlement.
  
  
  
  Reverse the Original Documents:
  
  Cancel or reverse the original invoice or credit memo documents that were settled.
  After reversing the original documents, the settlement document will become obsolete or can be adjusted accordingly.
  
  
  
  Use the Correct Transaction:
  
  Use the appropriate transaction for vendor settlement reversal or correction.
  For example, in Materials Management (MM), use MRRL (Vendor Settlement) or related transactions to adjust settlements.
  
  
  
  Consult with Finance/Controlling:
  
  Since settlement documents affect accounting, coordinate with your Finance or Controlling team before making reversals.
  They can guide you on the correct process to maintain accounting integrity.
  
  
  
  If Necessary, Use SAP Notes or Support:
  
  If the document cannot be reversed by standard means, check for SAP Notes related to your SAP version.
  Contact SAP Support if you need assistance with complex settlement document reversals.
  
  
  
  
  Related Information:
  
  
  Document Categories in SAP:
  
  Document categories define the type of document and control processing logic.
  'Supplier Settlement List' documents are special and have restrictions on cancellation.
  
  
  
  Vendor Settlement Process:
  
  Used to settle multiple vendor invoices and credit memos against purchase orders or contracts.
  Generates settlement documents that summarize the net payable amount.
  
  
  
  Transactions:
  
  MRRL - Vendor Settlement
  MR8M - Cancel Invoice Document (only for normal invoice documents, not settlement documents)
  FB08 - Reverse Document (may not work for settlement documents)
  
  
  
  
  Summary:
  
  
  
  Aspect
  Details
  
  
  
  
  Cause
  Attempt to cancel a 'Supplier Settlement List' document, which is not allowed directly.
  
  
  Reason
  Settlement documents are system-generated and linked to multiple documents.
  
  
  Solution
  Reverse or correct the original documents that led to the settlement instead.
  
  
  Transactions
  Use vendor settlement transactions (e.g., MRRL) and coordinate with Finance.
  
  
  Notes
  Consult SAP Notes or Support if standard reversal is not possible.
  
  
  
  
  If you provide the transaction code or scenario where this error occurs, I can give more specific guidance.