How To Fix WS123 - A balance of & & exists in document &

SAP Error Message - Details

• Message type: E = Error

• Message class: WS - Supplier Billing Document

• Message number: 123

• Message text: A balance of & & exists in document &

Self-Explanatory Message

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• What is the cause and solution for SAP error message WS123 - A balance of & & exists in document & ?

  SAP Error Message:
  
  WS123 - A balance of & & exists in document &
  
  Meaning / Cause:
  This error message typically occurs during document posting or clearing processes in SAP Financial Accounting (FI). It indicates that the document you are trying to post or clear is not balanced, i.e., the total debits and credits in the document do not match. The placeholders (& &) in the message are replaced by the imbalance amount and the document number.
  In other words, the system has detected that the document has a residual balance (difference between debit and credit amounts), which is not allowed because all accounting documents must be balanced.
  
  Common Causes:
  
  Manual entry error where debit and credit amounts do not sum to zero.
  Currency rounding differences.
  Incorrect or missing line items.
  Posting with incorrect exchange rates causing imbalance.
  Partial clearing attempts on documents that are not fully balanced.
  System or user error during document creation or modification.
  
  
  Solution / How to Fix:
  
  
  Check Document Line Items:
  
  Review the document line items in transaction FB03 (Display Document) or FB02 (Change Document).
  Verify that the total debit amount equals the total credit amount.
  
  
  
  Adjust Amounts:
  
  If there is a rounding difference, adjust the amounts to ensure the document balances.
  You may need to add a small adjustment line item to balance the document.
  
  
  
  Check Currency and Exchange Rates:
  
  Verify that the currency and exchange rates used are correct.
  Ensure that currency conversion does not cause imbalance.
  
  
  
  Use Transaction Codes:
  
  Use F-02 (Post Document) carefully to ensure balanced entries.
  Use F.13 (Automatic Clearing) or F-44 (Clear Vendor) / F-32 (Clear Customer) to clear documents properly.
  
  
  
  Repost or Reverse Document:
  
  If the document is incorrect, consider reversing it using FB08 and reposting with correct amounts.
  
  
  
  Check for System Notes or OSS Notes:
  
  Sometimes, specific SAP versions have known issues causing this error. Check SAP OSS Notes for patches or fixes.
  
  
  
  
  Related Information:
  
  Transaction Codes: FB03, FB02, F-02, FB08, F-13, F-44, F-32
  Module: SAP FI (Financial Accounting)
  Note: Always ensure that documents are balanced before posting to maintain accounting integrity.
  SAP Help: Refer to SAP Financial Accounting documentation for detailed posting rules.
  OSS Notes: Search SAP Service Marketplace for notes related to WS123 error.
  
  
  If you provide the exact values from the error message (the imbalance amount and document number), more specific guidance can be given.