How To Fix WS065 - Document & is already a settlement document list

SAP Error Message - Details

• Message type: E = Error

• Message class: WS - Supplier Billing Document

• Message number: 065

• Message text: Document & is already a settlement document list

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message WS065 - Document & is already a settlement document list ?

  SAP Error Message:
  
  WS065 - Document & is already a settlement document list
  
  Cause:
  This error occurs when you try to create or process a settlement document list for a document that has already been settled or is already part of an existing settlement document list. In other words, the system detects that the document you are attempting to settle has previously been included in a settlement run, and therefore cannot be settled again.
  This typically happens in the context of CO (Controlling) settlement processes, where internal orders, WBS elements, or other cost objects are settled to receiver objects. The system prevents duplicate settlements to maintain data consistency and avoid double postings.
  
  Explanation:
  
  Settlement document lists are created during the settlement process to group documents that are settled together.
  If a document is already included in a settlement document list, attempting to create another settlement document list for the same document triggers this error.
  This ensures that the same cost is not settled multiple times.
  
  
  Solution:
  
  
  Check if the document has already been settled:
  
  Use transaction KOB1 (Order Line Items) or CJI3 (WBS Element Line Items) to check the settlement status of the document.
  Verify if the document number mentioned in the error message is already settled.
  
  
  
  Review settlement document lists:
  
  Use transaction KO88 (Order Settlement) or CJ88 (WBS Settlement) to check existing settlement runs.
  Look for the settlement document list that includes the document in question.
  
  
  
  Avoid duplicate settlement attempts:
  
  If the document is already settled, do not attempt to settle it again.
  If you need to reverse or correct the settlement, consider reversing the settlement document first (using transaction KO88 or CJ88 with reversal options).
  
  
  
  If the document should not have been settled:
  
  Investigate why the document was settled prematurely.
  Reverse the settlement document and then perform the correct settlement.
  
  
  
  Check for system inconsistencies:
  
  In rare cases, inconsistencies in settlement data may cause this error.
  Run consistency checks or consult SAP support for database corrections.
  
  
  
  
  Related Information:
  
  
  Transactions:
  
  KO88 - Order Settlement
  CJ88 - WBS Element Settlement
  KOB1 - Order Line Item Display
  CJI3 - Project Actual Cost Line Items
  
  
  
  Notes and Documentation:
  
  SAP Notes related to settlement errors and document list handling.
  Review SAP Help Portal documentation on Controlling (CO) settlement processes.
  
  
  
  Best Practices:
  
  Always verify settlement status before running settlement.
  Use proper reversal procedures to correct settlements.
  Maintain clear documentation of settlement runs and related documents.
  
  
  
  
  If you provide the exact scenario or transaction where this error occurs, I can help with more specific guidance.