How To Fix WS023 - Settlement document type & is not of category '&' or '&'

SAP Error Message - Details

• Message type: E = Error

• Message class: WS - Supplier Billing Document

• Message number: 023

• Message text: Settlement document type & is not of category '&' or '&'

What causes this issue?

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

System Response

The system does not permit further processing of the document.

How to fix this error?

You have the following options:
Assign settlement document category &V2& or &V3& to the settlement
document type &V1&.
Change the assignment of settlement document type &V1& for the reversal
document to settlement document type &V4& in Customizing.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message WS023 - Settlement document type & is not of category '&' or '&' ?

  Certainly! Here's a detailed explanation for the SAP error message:
  
  SAP Error Message:
  WS023 Settlement document type & is not of category '&' or '&'
  
  Cause:
  This error occurs during the settlement process in SAP (e.g., when settling costs from a cost center, internal order, or project) because the system expects the settlement document type to belong to a specific category, but the document type assigned or used does not match the expected categories.
  
  The settlement process uses document types to control how the settlement postings are recorded in FI (Financial Accounting).
  Each settlement document type is assigned a category that defines its behavior (e.g., whether it is a vendor invoice, customer invoice, or general ledger document).
  If the settlement document type assigned to the settlement rule or settlement profile is not of the expected category, the system throws this error.
  
  
  Explanation of the Message Variables:
  
  The first & is the settlement document type being checked.
  The second and third & are the expected categories (e.g., 'DR' for customer invoice, 'KR' for vendor invoice, 'SA' for general ledger document).
  
  
  Common Categories for Settlement Document Types:
  
  SA = General Ledger Document
  KR = Vendor Invoice
  DR = Customer Invoice
  RE = Invoice Receipt
  etc.
  
  
  Typical Scenario:
  
  You have defined a settlement profile or settlement rule that uses a settlement document type.
  The document type assigned is not configured with the correct category in the system.
  When the system tries to post the settlement document, it checks the category and finds a mismatch.
  
  
  Solution:
  
  
  Check the Settlement Document Type Configuration:
  
  Go to transaction OBA7 (or SPRO path: Financial Accounting ? Financial Accounting Global Settings ? Document ? Document Types ? Define Document Types).
  Find the settlement document type mentioned in the error.
  Check the Document Type Category assigned to it.
  
  
  
  Verify Expected Categories:
  
  Identify which categories are expected by the settlement process (usually documented in the settlement profile or SAP notes).
  The error message shows which categories are expected (the second and third & in the message).
  
  
  
  Adjust Document Type or Settlement Profile:
  
  If the document type category is incorrect, change it to one of the expected categories.
  Alternatively, if the settlement profile or rule is incorrect, assign a settlement document type that has the correct category.
  
  
  
  Check Settlement Profile:
  
  Use transaction OKO7 to check the settlement profile.
  Verify the document type assigned for settlement postings.
  
  
  
  Test the Settlement Again:
  
  After correcting the document type or settlement profile, re-run the settlement to confirm the error is resolved.
  
  
  
  
  Additional Notes:
  
  Changing document type categories can have wide effects; ensure changes are tested in a development or quality system first.
  Consult SAP documentation or OSS notes if unsure about the correct categories for your business process.
  Sometimes, custom document types are created and not properly configured with the correct category.
  
  
  Summary:
  
  
  
  Aspect
  Details
  
  
  
  
  Cause
  Settlement document type used is not of the expected category for settlement postings.
  
  
  Solution
  Correct the document type category or assign a proper settlement document type.
  
  
  Transactions to Use
  OBA7 (Document Types), OKO7 (Settlement Profile)
  
  
  Common Categories
  SA (G/L), KR (Vendor), DR (Customer)
  
  
  
  
  If you provide the exact document type and categories from the error message, I can help you with more precise guidance.