How To Fix WS005 - Settlement document type & (&) cannot be processed using this transaction

SAP Error Message - Details

• Message type: E = Error

• Message class: WS - Supplier Billing Document

• Message number: 005

• Message text: Settlement document type & (&) cannot be processed using this transaction

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message WS005 - Settlement document type & (&) cannot be processed using this transaction ?

  The SAP error message:
  WS005: Settlement document type & (&) cannot be processed using this transaction
  
  Cause:
  This error occurs when you try to process or post a settlement document using a transaction that does not support the specific settlement document type. Settlement document types in SAP define the nature and processing rules of settlement documents (e.g., internal orders, WBS elements, cost centers). If the transaction you are using is not designed to handle the particular settlement document type, SAP throws this error.
  For example, you might be trying to process a settlement document type intended for internal orders in a transaction meant for cost center settlements, or vice versa.
  
  Explanation:
  
  The first & in the message is replaced by the settlement document type code.
  The second & is usually the description or additional info.
  The transaction you are using does not allow processing of this settlement document type.
  
  
  Common Scenarios:
  
  Using transaction KO88 (Order Settlement) for a settlement document type that is not assigned to internal orders.
  Using transaction CJ88 (WBS Element Settlement) for a document type not assigned to WBS elements.
  Trying to post or reverse a settlement document in a transaction that only supports certain settlement document types.
  
  
  Solution:
  
  
  Check the Settlement Document Type:
  
  Identify the settlement document type causing the error.
  You can find this in the document header or by checking the document in transaction FB03.
  
  
  
  Use the Correct Transaction:
  
  Use the transaction that corresponds to the settlement document type.
  For example:
  
  KO88 for internal order settlements.
  CJ88 for WBS element settlements.
  KSU5 for cost center settlements.
  
  
  
  
  
  Verify Configuration:
  
  Check the configuration of settlement document types in SPRO under:
  Controlling -> Internal Orders -> Settle Internal Orders -> Define Settlement Document Types
  
  Ensure the settlement document type is correctly assigned and allowed for the transaction you want to use.
  
  
  
  Check Authorization:
  
  Sometimes, authorization issues can cause similar errors. Verify that the user has the correct authorizations for the transaction and document type.
  
  
  
  Consult SAP Notes:
  
  If the problem persists, check SAP Notes or OSS for any known issues related to the settlement document type and transaction.
  
  
  
  
  Related Information:
  
  
  Transactions:
  
  KO88 - Settle Internal Order
  CJ88 - Settle WBS Element
  KSU5 - Post Settlement for Cost Centers
  FB03 - Display Document
  
  
  
  Configuration Path:
  
  SPRO -> Controlling -> Internal Orders -> Settle Internal Orders -> Define Settlement Document Types
  
  
  
  SAP Help:
  
  Settlement document types control how settlement documents are processed and which transactions can be used.
  Each settlement document type is linked to specific object types (orders, WBS, cost centers).
  
  
  
  
  Summary:
  The error WS005 indicates a mismatch between the settlement document type and the transaction used. To resolve it, identify the document type and use the appropriate transaction designed for that type, or adjust configuration if necessary.
  
  If you provide the exact settlement document type code or the transaction you are using, I can help you with more specific guidance.