How To Fix WS003 - Settlement document type & does not exist

SAP Error Message - Details

• Message type: E = Error

• Message class: WS - Supplier Billing Document

• Message number: 003

• Message text: Settlement document type & does not exist

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message WS003 - Settlement document type & does not exist ?

  Certainly! Here's a detailed explanation regarding the SAP error message:
  
  SAP Error Message:
  WS003 - Settlement document type & does not exist
  
  Cause:
  This error occurs when the system tries to create or process a settlement document using a document type that is not defined or maintained in the system. Specifically, the settlement document type referenced in the settlement rule or configuration is missing or incorrectly specified.
  In SAP, settlement documents are created during the settlement process (e.g., in CO-PA, Internal Orders, WBS elements, etc.), and the system requires a valid document type to post these settlement entries. If the document type is not maintained in the system or not assigned correctly, the system throws this error.
  
  Common Scenarios:
  
  The settlement profile or settlement rule references a document type that does not exist in the system.
  The document type was deleted or not created in the system.
  Incorrect configuration in the settlement profile or in the transaction settings.
  Customizing for document types in Financial Accounting (FI) is incomplete or missing.
  
  
  Solution:
  
  
  Check the Document Type in the Settlement Profile:
  
  Go to transaction OKO7 (Settlement Profile) or the relevant customizing path:
  
  IMG ? Controlling ? Internal Orders ? Settle ? Define Settlement Profile
  
  
  Verify the document type assigned for settlement postings.
  Ensure the document type exists and is correctly maintained.
  
  
  
  Verify Document Type in FI:
  
  Use transaction OBA7 to check if the document type exists in Financial Accounting.
  If missing, create or maintain the required document type.
  
  
  
  Assign Document Type to Company Code:
  
  Ensure the document type is assigned to the relevant company code.
  Check in transaction OBA7 or via IMG path:
  
  Financial Accounting ? Financial Accounting Global Settings ? Document ? Document Types ? Define Document Types
  
  
  
  
  
  Check Settlement Rule:
  
  Review the settlement rule in the controlling object (e.g., Internal Order, WBS element).
  Make sure the settlement rule references a valid settlement profile and document type.
  
  
  
  Transport and System Consistency:
  
  If the system landscape involves multiple clients or systems, ensure that the document type and settlement profile are transported correctly and exist in the target system.
  
  
  
  Testing:
  
  After corrections, test the settlement process again to confirm the error is resolved.
  
  
  
  
  Related Information:
  
  
  Transaction Codes:
  
  OKO7 – Maintain Settlement Profile
  OBA7 – Maintain Document Types
  KO88 – Order Settlement
  CJ88 – WBS Element Settlement
  
  
  
  IMG Path for Settlement Profile:
  
  Controlling ? Internal Orders ? Settle ? Define Settlement Profile
  
  
  
  Notes:
  
  Document types control the number range and posting rules for documents.
  Settlement document types are usually configured to allow postings to FI.
  Always ensure consistency between CO and FI customizing.
  
  
  
  
  Summary:
  The error WS003 Settlement document type & does not exist indicates that the system cannot find the specified document type for settlement postings. The solution involves verifying and maintaining the correct document type in both controlling settlement profiles and financial accounting document type configuration.
  
  If you need further assistance or step-by-step guidance on customizing, feel free to ask!