How To Fix WRF_PRC_POHF168 - &1 OL item from &2 not processed because of lack of authorization

SAP Error Message - Details

• Message type: E = Error

• Message class: WRF_PRC_POHF - Messages for Seasonal Purchase Order Processing

• Message number: 168

• Message text: &1 OL item from &2 not processed because of lack of authorization

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message WRF_PRC_POHF168 - &1 OL item from &2 not processed because of lack of authorization ?

  The SAP error message WRF_PRC_POHF168 indicates that a specific item in a purchase order (PO) is not being processed due to a lack of authorization. This error typically arises in the context of SAP's Materials Management (MM) module, particularly when dealing with purchase orders and related transactions.
  Cause:
  
  Authorization Issues: The user attempting to process the purchase order does not have the necessary authorizations to perform the action on the specified line item. This could be due to missing roles or permissions in the user's profile.
  Item Status: The item in question may be in a status that requires special permissions to process, such as being blocked or requiring additional approvals.
  Configuration Settings: There may be specific configuration settings in the system that restrict access to certain items based on user roles or organizational units.
  
  Solution:
  
  
  Check User Authorizations:
  
  Review the user's roles and authorizations in the SAP system. Ensure that the user has the necessary permissions to process the specific purchase order and its items.
  Use transaction code SU53 immediately after encountering the error to see which authorization check failed. This can provide insight into what specific authorization is missing.
  
  
  
  Adjust User Roles:
  
  If the user lacks the necessary authorizations, work with your SAP security team to adjust the user's roles or add the required authorizations.
  
  
  
  Review Item Status:
  
  Check the status of the item in the purchase order. If it is blocked or requires additional approvals, address those issues first.
  
  
  
  Consult with SAP Basis or Security Team:
  
  If you are unable to resolve the issue through user role adjustments, consult with your SAP Basis or security team for further investigation into the authorization settings.
  
  
  
  Documentation and Training:
  
  Ensure that users are trained on the authorization requirements for processing purchase orders and that they understand how to check their own authorizations.
  
  
  
  Related Information:
  
  Transaction Codes: 
  
  ME23N: Display Purchase Order
  SU53: Display Authorization Check
  PFCG: Role Maintenance
  
  
  SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide additional guidance on authorization issues.
  User Groups: Ensure that the user is part of the correct user groups that have the necessary permissions for the actions they are trying to perform.
  
  By following these steps, you should be able to identify the cause of the authorization issue and implement a solution to resolve the error message WRF_PRC_POHF168.