How To Fix WRF_PRC_OTB402 - Contract budget reduced by &1 (OTB-compulsory contract)

SAP Error Message - Details

• Message type: E = Error

• Message class: WRF_PRC_OTB - Purchasing, Open-To-Buy, Seasonal Procurement Messages

• Message number: 402

• Message text: Contract budget reduced by &1 (OTB-compulsory contract)

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

Unfortunately, there isn't any extra information in this error notice.

What else can you do?

First, use our AnswerBot below to get a possible cause and solution (requires a premium subscription).

Also, review the in-depth Common Questions & Answers listed below; you could discover a solution there or be able to connect with others who have faced similar challenges.

You can also try searching the SAP support portal (support.sap.com) but you need a special user ID to access it. It is possible that an SAP support note exists that provides additional details about the mistake or even steps for fixing it.

Smart SAP Assistant

• What is the cause and solution for SAP error message WRF_PRC_OTB402 - Contract budget reduced by &1 (OTB-compulsory contract) ?

  The SAP error message WRF_PRC_OTB402 indicates that a contract budget has been reduced by a specified amount, which is a mandatory requirement for contracts that are subject to the Open-to-Buy (OTB) process. This error typically arises in the context of retail and procurement processes where budget management is critical.
  Cause:
  
  Budget Reduction: The primary cause of this error is that the budget for a specific contract has been decreased, which may not align with the expected or allowed budget limits set in the system.
  Configuration Issues: There may be configuration settings in the SAP system that do not allow for budget reductions beyond a certain threshold.
  Data Entry Errors: Incorrect data entry during the contract creation or modification process can lead to discrepancies in budget figures.
  Contract Management Policies: Internal policies regarding contract management may restrict budget reductions without proper approvals or documentation.
  
  Solution:
  
  Review Contract Details: Check the contract details to ensure that the budget reduction is valid and within the allowed limits. Verify the amounts and ensure they are correctly entered.
  Adjust Budget Approvals: If the budget reduction is necessary, ensure that it has been properly approved according to your organization’s policies. This may involve obtaining necessary approvals from management or finance.
  Configuration Check: Consult with your SAP administrator or functional consultant to review the configuration settings related to budget management and OTB processes. Adjustments may be needed to allow for the budget reduction.
  Data Correction: If the error is due to incorrect data entry, correct the data in the system and try to process the contract again.
  Consult Documentation: Refer to SAP documentation or help resources for specific guidelines on handling OTB-related errors and budget management.
  
  Related Information:
  
  Open-to-Buy (OTB): This is a retail inventory management tool that helps businesses manage their inventory levels and purchasing decisions based on sales forecasts and budget constraints.
  Contract Management: Understanding the policies and procedures for managing contracts within your organization is crucial. This includes knowing how to handle budget adjustments and the necessary approvals.
  SAP Support: If the issue persists, consider reaching out to SAP support or consulting with an SAP expert who can provide more tailored assistance based on your specific system configuration and business processes.
  
  By following these steps, you should be able to address the WRF_PRC_OTB402 error effectively.