How To Fix WRF_APC260 - Cannot undo the release of purchasing list item &1 &2

SAP Error Message - Details

• Message type: E = Error

• Message class: WRF_APC - Messages for Operational Assortment Planning and Control

• Message number: 260

• Message text: Cannot undo the release of purchasing list item &1 &2

What causes this issue?

One or more purchasing documents have already been created, therefore it
is not possible to undo the release of purchasing list item &V1& &V2&.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message WRF_APC260 - Cannot undo the release of purchasing list item &1 &2 ?

  Certainly! Here's a detailed explanation for the SAP error message:
  
  SAP Error Message:
  WRF_APC260 Cannot undo the release of purchasing list item &1 &2
  
  Cause:
  This error occurs when you try to undo (reverse) the release status of a purchasing list item, but the system does not allow it. The main reasons include:
  
  The purchasing list item has already been processed further in the procurement cycle (e.g., purchase orders have been created referencing this item).
  The item is locked or has dependent documents that prevent the release status from being changed.
  The system settings or business rules do not permit undoing the release once certain steps have been completed.
  The item might be in a status that does not allow the release to be undone (e.g., already approved or partially processed).
  
  
  Solution:
  To resolve this error, consider the following steps:
  
  
  Check Dependent Documents:
  
  Verify if purchase orders or other documents have been created based on the purchasing list item.
  If dependent documents exist, you may need to delete or reverse those documents before undoing the release.
  
  
  
  Check Item Status:
  
  Review the status of the purchasing list item in transaction ME52N or the relevant transaction.
  Ensure the item is in a status that allows release reversal.
  
  
  
  Authorization and Settings:
  
  Confirm that you have the necessary authorization to undo the release.
  Check if there are any custom validations or user-exits that prevent undoing the release.
  
  
  
  Use Correct Transaction:
  
  Use the appropriate transaction or function module designed to undo the release of purchasing list items.
  Sometimes, the standard transaction does not allow undoing release if the item is already processed.
  
  
  
  Consult SAP Notes:
  
  Search for SAP Notes related to message WRF_APC260 for any patches or corrections.
  Sometimes, this error is due to a known issue fixed in a support package.
  
  
  
  Contact SAP Support:
  
  If the above steps do not resolve the issue, raise a support ticket with SAP, providing the purchasing list item details and system logs.
  
  
  
  
  Related Information:
  
  Purchasing List: A purchasing list is used in SAP to manage and plan procurement of materials or services.
  Release Strategy: The release strategy controls the approval process for purchasing documents or lists.
  Transaction Codes:
  
  ME52N - Change Purchase Requisition (can be used to check item status)
  ME54N - Release Purchase Requisition
  Custom transactions or reports may be used for purchasing lists.
  
  
  SAP Notes: Check SAP Support Portal for notes related to WRF_APC260 or purchasing list release issues.
  User Exits / BAdIs: Custom logic might be implemented that restricts undoing release.
  
  
  If you provide the exact transaction or process you are using, I can help with more specific instructions.