How To Fix WRF_APC257 - &4 &1 is outside the validity period of the rollout

SAP Error Message - Details

• Message type: E = Error

• Message class: WRF_APC - Messages for Operational Assortment Planning and Control

• Message number: 257

• Message text: &4 &1 is outside the validity period of the rollout

What causes this issue?

The date you entered is outside the validity period of the
season/rollout of the purchasing list you are processing.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Enter a &V4& for this purchasing list item between &V2& and &V3&

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message WRF_APC257 - &4 &1 is outside the validity period of the rollout ?

  Certainly! Here's a detailed explanation for the SAP error message:
  
  SAP Error Message:
  WRF_APC257 &4 &1 is outside the validity period of the rollout
  
  Meaning / Cause:
  This error occurs during the rollout or distribution of master data or configuration data in SAP APO (Advanced Planning and Optimization) or SCM (Supply Chain Management) systems. The message indicates that the object (e.g., a product, location, or other master data) identified by the placeholders &4 and &1 is being processed outside its defined validity period in the rollout.
  In other words, the system is trying to apply or distribute data for an object for a time period that is not valid according to the object's validity dates. This can happen if:
  
  The validity period of the master data object does not cover the period for which the rollout is being executed.
  The rollout is attempted for a time frame before the start date or after the end date of the object's validity.
  There is a mismatch or inconsistency in the validity dates between source and target systems.
  
  
  Typical Scenario:
  
  You are performing a rollout of master data (e.g., product, location, resource) from one system to another.
  The rollout process checks the validity period of the data.
  If the rollout period is outside the validity period of the object, the system throws this error.
  
  
  Solution / How to Fix:
  
  
  Check Validity Periods:
  
  Verify the validity period of the object (product, location, etc.) in the source system.
  Use transaction codes like /SAPAPO/MAT1 (Product Master), /SAPAPO/LOC3 (Location Master), or relevant master data transactions to check the validity dates.
  
  
  
  Adjust Validity Period:
  
  If the validity period is incorrect or too narrow, extend or correct the validity period of the object to cover the rollout period.
  Make sure the validity period includes the rollout date range.
  
  
  
  Check Rollout Parameters:
  
  Verify the rollout date range you are using.
  Ensure that the rollout is executed only for periods within the validity of the master data.
  
  
  
  Consistency Check:
  
  Check for inconsistencies between source and target systems.
  Sometimes, the target system may have different validity periods or missing data.
  
  
  
  Re-execute Rollout:
  
  After correcting the validity periods, re-run the rollout process.
  
  
  
  
  Additional Information:
  
  Message Class: WRF_APC
  Message Number: 257
  This message is common in SAP APO SCM when working with master data rollouts.
  Validity periods are crucial in APO because planning and execution depend on time-dependent master data.
  Always ensure master data validity periods are maintained properly to avoid such errors.
  
  
  Summary:
  
  
  
  Aspect
  Details
  
  
  
  
  Cause
  Object's validity period does not cover the rollout period.
  
  
  Effect
  Rollout process fails with error WRF_APC257.
  
  
  Solution
  Check and adjust the validity period of the object to include the rollout period.
  
  
  Transactions
  /SAPAPO/MAT1, /SAPAPO/LOC3, or relevant master data maintenance transactions.
  
  
  Notes
  Ensure consistency between source and target systems' master data validity periods.
  
  
  
  
  If you provide the exact object type or rollout scenario, I can help with more specific instructions.