How To Fix WRF_APC254 - Material &1 is assigned to a different season than this purchasing list

SAP Error Message - Details

• Message type: E = Error

• Message class: WRF_APC - Messages for Operational Assortment Planning and Control

• Message number: 254

• Message text: Material &1 is assigned to a different season than this purchasing list

What causes this issue?

Material &V1& belongs to a season &V2& that is different from the
current purchasing list season.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Select a material that is valid for the planning season.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message WRF_APC254 - Material &1 is assigned to a different season than this purchasing list ?

  Certainly! Here's a detailed explanation for the SAP error message:
  
  SAP Error Message:
  WRF_APC254: Material &1 is assigned to a different season than this purchasing list
  
  Cause:
  This error occurs in SAP Retail (specifically in the Assortment Planning and Purchasing List processes) when you try to assign or include a material in a purchasing list that is linked to a different season than the material itself.
  
  Season in SAP Retail is a key characteristic used to group materials and assortments according to a specific time period (e.g., Spring 2024, Fall 2024).
  Each material is assigned to a particular season.
  Purchasing lists are also assigned to a season.
  If you attempt to add a material to a purchasing list that belongs to a different season, SAP throws this error to prevent inconsistent season assignments.
  
  
  Explanation:
  
  The system enforces season consistency to ensure that assortments and purchasing lists are seasonally aligned.
  This helps in planning, reporting, and ensures that materials are procured and sold in the correct seasonal context.
  
  
  Solution:
  
  
  Check the Season Assignment of the Material:
  
  Use transaction MM03 (Display Material) or relevant Retail transactions to check the season assigned to the material.
  The season is usually maintained in the material master under Retail-specific views or in the Assortment Planning data.
  
  
  
  Check the Season of the Purchasing List:
  
  Review the purchasing list's season assignment.
  This can be done in the purchasing list maintenance transaction (e.g., WPL1 or related transactions depending on your SAP Retail version).
  
  
  
  Align the Seasons:
  
  If the material is assigned to the wrong season, update the material's season to match the purchasing list's season.
  Alternatively, if the purchasing list is assigned to the wrong season, create or use a purchasing list with the correct season that matches the material.
  
  
  
  Recreate or Adjust Purchasing List:
  
  If necessary, create a new purchasing list for the correct season and assign the material there.
  
  
  
  Consult with Retail Planning Team:
  
  Since season assignments are often part of business planning, coordinate with the merchandising or assortment planning team to ensure season assignments are correct and consistent.
  
  
  
  
  Related Information:
  
  
  Season in SAP Retail:
  
  Seasons are used to group assortments, materials, and purchasing lists for planning and reporting purposes. They are typically defined in the system as part of the Retail Master Data.
  
  
  Transactions to Check Season:
  
  Material Master: MM03 (check Retail views)
  Purchasing List Maintenance: WPL1 or WPL2
  Assortment Planning transactions
  
  
  
  Notes and Documentation:
  
  SAP Retail documentation on Assortment Planning and Purchasing Lists.
  SAP OSS Notes related to season assignment inconsistencies (search for WRF_APC254 in SAP Support Portal).
  
  
  
  
  Summary:
  
  
  
  Aspect
  Details
  
  
  
  
  Error
  Material assigned to a different season than the purchasing list
  
  
  Cause
  Season mismatch between material and purchasing list
  
  
  Solution
  Align the season of the material and purchasing list; update master data or purchasing list
  
  
  Key Transactions
  MM03, WPL1, WPL2
  
  
  Additional
  Coordinate with merchandising/planning teams for correct season assignments
  
  
  
  
  If you need help with specific transaction steps or further troubleshooting, please provide your SAP Retail version or screenshots of the data.