How To Fix WO220 - Workflow definition & could not be found in the database

SAP Error Message - Details

• Message type: E = Error

• Message class: WO - WF: Messages for Workflow Wizards

• Message number: 220

• Message text: Workflow definition & could not be found in the database

What causes this issue?

The system tried to read the Workflow definition with the ID number
&V1& from the database. However, the definition could not be found.

System Response

The Workflow definition &V1& was not found in the database.

How to fix this error?

Please ensure you have entered the correct ID number.

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message WO220 - Workflow definition & could not be found in the database ?

  The SAP error message WO220 indicates that a specific workflow definition could not be found in the database. This error typically arises in the context of SAP Business Workflow when the system is unable to locate the workflow definition that is required to execute a particular process.
  Causes of WO220 Error
  
  Missing Workflow Definition: The workflow definition may not have been created or activated in the system.
  Transport Issues: If the workflow was transported from another system (e.g., from development to production), it may not have been transported correctly or completely.
  Incorrect Workflow ID: The workflow ID being referenced may be incorrect or misspelled.
  Authorization Issues: The user may not have the necessary authorizations to access the workflow definition.
  Database Issues: There could be issues with the database that prevent the workflow definitions from being retrieved.
  
  Solutions to WO220 Error
  
  
  Check Workflow Definition:
  
  Go to transaction SWDD (Workflow Builder) and verify if the workflow definition exists.
  If it does not exist, you may need to create it or import it from another system.
  
  
  
  Activate Workflow:
  
  If the workflow definition exists but is not activated, activate it in the Workflow Builder.
  
  
  
  Verify Transport Requests:
  
  If the workflow was transported, check the transport logs to ensure that the workflow definition was included and successfully imported.
  
  
  
  Check Workflow ID:
  
  Ensure that the workflow ID being used is correct. You can cross-reference it with the definitions in the Workflow Builder.
  
  
  
  User Authorizations:
  
  Check the user’s authorizations to ensure they have the necessary permissions to access the workflow.
  
  
  
  Database Consistency:
  
  If there are database issues, you may need to run consistency checks or consult with your database administrator.
  
  
  
  Consult SAP Notes:
  
  Look for relevant SAP Notes that may address this specific error. SAP frequently updates its knowledge base with solutions for common issues.
  
  
  
  Related Information
  
  
  Transaction Codes:
  
  SWDD: Workflow Builder
  SWI1: Work Item Selection
  SWI2_FREQ: Work Item Selection by Frequency
  SWI2_DURA: Work Item Selection by Duration
  
  
  
  SAP Documentation: Refer to the official SAP Help Portal for detailed documentation on workflows and error handling.
  
  
  SAP Community: Engage with the SAP Community forums to see if other users have encountered similar issues and what solutions they found effective.
  
  
  By following these steps, you should be able to diagnose and resolve the WO220 error in your SAP system.