How To Fix WL454 - Warning: No administrator (rule '&1') for workflow &2 number &3

SAP Error Message - Details

• Message type: E = Error

• Message class: WL - Workflow: run-time messages

• Message number: 454

• Message text: Warning: No administrator (rule '&1') for workflow &2 number &3

What causes this issue?

When the workflow '&V2&' no. &V3& was started, there was no workflow
system administrator defined. No workflow system administrator is
entered either in the basic data of the workflow definition or in
workflow Customizing.

System Response

The workflow uses the initiator of the workflow as the workflow system
administrator. That is user &V4&, who started the workflow or who
initiated its triggering event.

How to fix this error?

If you require another workflow system administrator for the workflow,
enter this in the basic data of the workflow definition and activate
the workflow definition again.
If the workflow system administrator from the workflow definition is
not to be responsible for a particular workflow execution, you can
specify another workflow system administrator in the workflow container
in the container element <ZH>_WF_ADMINISTRATOR</>. The default from the
definition is then overwritten.
Complete the <DS:TRAN.SWDC>workflow Customizing</> and enter a standard
workflow system administrator for all workflows.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message WL454 - Warning: No administrator (rule '&1') for workflow &2 number &3 ?

  The SAP error message WL454 indicates that there is no administrator defined for a specific workflow rule. This can occur in SAP Business Workflow when the system is unable to find an appropriate user or role to handle the workflow instance. Here’s a breakdown of the cause, potential solutions, and related information:
  Cause:
  
  Missing Administrator Assignment: The workflow rule specified in the error message does not have an administrator assigned. This can happen if the workflow was created without properly defining the responsible users or roles.
  Incorrect Configuration: The workflow configuration might be incorrect, leading to the system not being able to identify the administrator.
  User Deactivation: The user who was previously assigned as the administrator may have been deactivated or removed from the system.
  Role Changes: Changes in roles or authorizations may have affected the ability of the system to find the correct administrator.
  
  Solution:
  
  
  Assign an Administrator:
  
  Go to the workflow definition in transaction SWDD (Workflow Builder).
  Check the workflow rule that is causing the issue and ensure that an administrator is assigned.
  You can assign a user or a role that has the necessary authorizations to manage the workflow.
  
  
  
  Check User Status:
  
  Verify that the user assigned as the administrator is active and has the necessary roles and authorizations.
  Use transaction SU01 to check the user status.
  
  
  
  Review Workflow Configuration:
  
  Ensure that the workflow is correctly configured and that all necessary steps and rules are defined.
  Check for any recent changes in the workflow that might have led to this issue.
  
  
  
  Testing:
  
  After making changes, test the workflow to ensure that it is functioning correctly and that the error does not reoccur.
  
  
  
  Consult Documentation:
  
  Refer to SAP documentation or help resources for specific details on configuring workflows and assigning administrators.
  
  
  
  Related Information:
  
  Transaction Codes:
  
  SWDD: Workflow Builder
  SWI1: Work Item Selection
  SWI2_FREQ: Work Item Selection by Frequency
  SWI2_DURA: Work Item Selection by Duration
  
  
  Workflow Administration: Familiarize yourself with the workflow administration tools in SAP to manage and troubleshoot workflows effectively.
  SAP Notes: Check for any relevant SAP Notes that might address specific issues related to workflow administration and error messages.
  
  By following these steps, you should be able to resolve the WL454 error and ensure that your workflows are properly managed.