How To Fix WK005 - The substitution for & was applied

SAP Error Message - Details

• Message type: E = Error

• Message class: WK - BPT: Messages integr. inbox

• Message number: 005

• Message text: The substitution for & was applied

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

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Smart SAP Assistant

• What is the cause and solution for SAP error message WK005 - The substitution for & was applied ?

  Certainly! Here's a detailed explanation for the SAP message WK005: "The substitution for & was applied":
  
  SAP Message WK005: "The substitution for & was applied"
  
  1. Cause
  
  This message occurs in the SAP Workflow system.
  It indicates that during the processing of a workflow step, a substitution rule was applied.
  The "&" symbol in the message is a placeholder for the actual object or user for whom the substitution was made.
  Substitutions are used in workflows to replace the original agent (user responsible for a task) with another user, often due to absence, delegation, or organizational rules.
  The system logs this message to inform that the original agent was replaced by a substitute agent as per the substitution rules defined in the system.
  
  
  2. When does it occur?
  
  When a workflow task is assigned to a user who has a substitution rule active.
  The system automatically assigns the task to the substitute user.
  The message is informational and typically appears in the workflow log or trace.
  
  
  3. Solution / Action
  
  No error correction is usually needed because this message is informational.
  If the substitution is unexpected or incorrect:
  
  Check the substitution rules in transaction SWI2_SUBST or SWI1 (Workflow log).
  Verify the substitution settings for the user in SU01 (User Maintenance) under the "Substitutions" tab.
  Adjust or deactivate substitution rules if they are no longer valid.
  
  
  If you want to suppress this message, it may require customizing the workflow or message control, but generally, it is recommended to keep it for audit and traceability.
  
  
  4. Related Information
  
  Transaction Codes:
  
  SWI1 – Workflow log (to see the message in context)
  SWI2_SUBST – Display substitution rules
  SU01 – User maintenance (to check user substitution settings)
  
  
  SAP Notes:
  
  Check SAP Notes related to workflow substitutions if you encounter issues with substitutions.
  
  
  Workflow Substitution:
  
  Substitution is a standard SAP feature to ensure workflow tasks are processed even if the original user is unavailable.
  Substitutions can be time-dependent and can be set up for specific tasks or all tasks.
  
  
  
  
  Summary
  
  
  
  Aspect
  Description
  
  
  
  
  Cause
  Workflow agent replaced by a substitute user due to substitution rules.
  
  
  Message
  Informational message indicating substitution applied.
  
  
  Solution
  Usually no action needed; verify substitution rules if unexpected.
  
  
  Related TCodes
  SWI1, SWI2_SUBST, SU01
  
  
  
  
  If you want, I can also help you with steps to check or modify substitution rules. Just let me know!