How To Fix WF106 - Too many objects linked in role &

SAP Error Message - Details

• Message type: E = Error

• Message class: WF - Workflow: messages

• Message number: 106

• Message text: Too many objects linked in role &

Self-Explanatory Message

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• What is the cause and solution for SAP error message WF106 - Too many objects linked in role & ?

  SAP Error Message:
  
  WF106 - Too many objects linked in role &
  
  Cause:
  This error occurs in SAP Workflow when a workflow role is assigned too many objects. Each workflow role can have a certain limit on the number of objects (such as organizational units, positions, users, or other entities) linked to it. When this limit is exceeded, the system throws the WF106 error.
  The reason behind this limit is to ensure performance and manageability of workflow roles. Having too many objects linked to a single role can degrade system performance and complicate role resolution during workflow processing.
  
  When does it occur?
  
  When you assign a large number of objects to a workflow role in transaction PFTC (Maintain Task) or PFAC (Maintain Role).
  When the workflow runtime tries to resolve the agents for a role and finds that the number of linked objects exceeds the allowed limit.
  During workflow execution or role assignment changes.
  
  
  Solution:
  
  
  Reduce the number of linked objects in the role:
  
  Review the role in transaction PFAC.
  Remove unnecessary or redundant objects linked to the role.
  Try to simplify the role by grouping users or objects logically.
  
  
  
  Use Organizational Management (OM) for role assignment:
  
  Instead of linking many individual objects, use OM objects like organizational units or positions.
  Assign roles to higher-level OM objects to reduce the number of direct links.
  
  
  
  Split the role into multiple roles:
  
  If the role logically covers multiple groups, consider splitting it into smaller roles with fewer linked objects.
  Assign these smaller roles to the workflow tasks accordingly.
  
  
  
  Check and adjust system parameters (if applicable):
  
  In some cases, the limit might be controlled by system parameters or customizing.
  Consult SAP Notes or Basis team to check if the limit can be increased, but this is generally not recommended due to performance reasons.
  
  
  
  Use user groups or distribution lists:
  
  Instead of linking many individual users, use user groups or distribution lists if supported.
  
  
  
  
  Related Information:
  
  
  Transaction Codes:
  
  PFAC - Maintain Workflow Roles
  PFTC - Maintain Tasks
  SWI1 - Workflow Log (to analyze workflow errors)
  SWI2_FREQ - Workflow Runtime Analysis
  
  
  
  SAP Notes:
  
  Search for SAP Notes related to WF106 for any updates or patches.
  Example: SAP Note 123456 (hypothetical) might discuss increasing limits or best practices.
  
  
  
  Best Practices:
  
  Design workflow roles with maintainability and performance in mind.
  Avoid linking large numbers of individual users directly.
  Use organizational structures and groups effectively.
  
  
  
  
  Summary:
  
  
  
  Aspect
  Description
  
  
  
  
  Cause
  Too many objects linked to a workflow role, exceeding system limits.
  
  
  Solution
  Reduce linked objects, use OM objects, split roles, or use user groups.
  
  
  Related
  Transactions PFAC, PFTC; SAP Notes; Workflow logs for troubleshooting.
  
  
  
  
  If you need help identifying which objects to remove or how to restructure your roles, you can analyze the role assignments in PFAC and check the workflow logs in SWI1 for detailed error context.