How To Fix WB2B2350 - Status &1 cannot be used. Workflow based approval process is not active

SAP Error Message - Details

• Message type: E = Error

• Message class: WB2B2 - Trading Contract (part 2)

• Message number: 350

• Message text: Status &1 cannot be used. Workflow based approval process is not active

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message WB2B2350 - Status &1 cannot be used. Workflow based approval process is not active ?

  The SAP error message WB2B2350 indicates that a specific status cannot be used because the workflow-based approval process is not active. This error typically occurs in the context of SAP Business Workflow, particularly when dealing with processes that require approval workflows, such as purchase orders, sales orders, or other business documents.
  Cause:
  
  Workflow Not Activated: The most common cause of this error is that the workflow for the specific business process has not been activated in the system.
  Configuration Issues: There may be configuration issues in the workflow settings or the specific approval process.
  Missing Workflow Definitions: The necessary workflow definitions may not be present in the system.
  User Authorization: The user may not have the necessary authorizations to trigger or participate in the workflow.
  
  Solution:
  
  
  Activate the Workflow:
  
  Go to the SAP transaction code SWDD (Workflow Builder) or SWU3 (Automatic Workflow Customizing).
  Check if the relevant workflow is activated. If not, activate it.
  Ensure that the workflow is correctly configured for the specific business process.
  
  
  
  Check Workflow Configuration:
  
  Review the workflow configuration settings to ensure that all necessary steps and conditions are defined correctly.
  Ensure that the workflow is assigned to the correct document types or statuses.
  
  
  
  Review Workflow Definitions:
  
  Check if the workflow definitions exist in the system. If they are missing, you may need to import or create them.
  
  
  
  User Authorizations:
  
  Verify that the user has the necessary authorizations to initiate or participate in the workflow. This can be checked in the user roles and profiles.
  
  
  
  Consult Documentation:
  
  Refer to SAP documentation or help resources for specific details on the workflow configuration and activation process.
  
  
  
  Testing:
  
  After making changes, test the workflow to ensure that it is functioning as expected and that the error message no longer appears.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as SWDD (Workflow Builder), SWU3 (Automatic Workflow Customizing), and SWI1 (Work Item Selection).
  SAP Notes: Check SAP Notes for any known issues or patches related to the specific workflow or error message.
  SAP Community: Engage with the SAP Community forums for insights and solutions from other users who may have encountered similar issues.
  
  By following these steps, you should be able to resolve the WB2B2350 error and ensure that the workflow-based approval process is active and functioning correctly.