How To Fix W_CB422 - Employee &1 not active at start date &2 of contract in company code &3

SAP Error Message - Details

• Message type: E = Error

• Message class: W_CB -

• Message number: 422

• Message text: Employee &1 not active at start date &2 of contract in company code &3

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message W_CB422 - Employee &1 not active at start date &2 of contract in company code &3 ?

  Certainly! Here's a detailed explanation for the SAP error message:
  
  SAP Error Message:
  W_CB422 Employee &1 not active at start date &2 of contract in company code &3
  
  Meaning / Cause:
  This warning message occurs in SAP HR (Human Resources) or Payroll modules when you try to create or maintain a contract (e.g., an employment contract or a payroll contract) for an employee whose personnel status is not active on the start date of the contract in the specified company code.
  In other words, the system checks the employee's status on the contract start date and finds that the employee is either inactive, terminated, or not yet hired on that date. Therefore, it issues this warning to indicate a potential inconsistency.
  
  Common Causes:
  
  The employee's personnel action (e.g., hiring, rehire) has not been recorded or is effective after the contract start date.
  The employee has a termination date before the contract start date.
  The contract start date is set incorrectly (e.g., before the employee's actual hiring date).
  The employee record is not yet active in the company code on the contract start date.
  Data entry errors in personnel administration or contract dates.
  
  
  Solution / How to Resolve:
  
  
  Check Employee Status:
  
  Verify the employee's hiring date and termination date in infotype 0000 (Actions) and infotype 0001 (Organizational Assignment).
  Ensure the employee is active on the contract start date.
  
  
  
  Adjust Contract Start Date:
  
  If the contract start date is incorrect, correct it to a date when the employee is active.
  
  
  
  Update Personnel Actions:
  
  If the employee is not yet hired on the contract start date, create or correct the hiring action (infotype 0000) with the appropriate effective date.
  
  
  
  Check Company Code Assignment:
  
  Verify that the employee is assigned to the correct company code in infotype 0001 on the contract start date.
  
  
  
  Recreate or Correct Contract:
  
  After ensuring the employee is active on the contract start date, recreate or update the contract accordingly.
  
  
  
  Consult Payroll or HR Master Data:
  
  Sometimes, payroll or master data inconsistencies cause this warning. Check with HR or payroll administrators.
  
  
  
  
  Additional Information:
  
  This is a warning message (W_), so it may not block the transaction but indicates a potential data inconsistency.
  The message variables:
  
  &1 = Employee number
  &2 = Contract start date
  &3 = Company code
  
  
  The message is typically triggered during contract creation or maintenance in transaction codes like PA30, PA40, or payroll-related transactions.
  Ensuring data consistency between personnel administration and payroll master data is crucial to avoid payroll errors.
  
  
  Summary:
  
  
  
  Aspect
  Details
  
  
  
  
  Message
  W_CB422 Employee &1 not active at start date &2 of contract in company code &3
  
  
  Cause
  Employee is not active (not hired or terminated) on the contract start date in company code
  
  
  Solution
  Verify and correct employee hiring/termination dates, company code assignment, and contract start date
  
  
  Impact
  Warning message; may indicate payroll or HR data inconsistency
  
  
  
  
  If you need help with specific transaction codes or infotypes to check or update, feel free to ask!