How To Fix W_CB420 - Employee &1 is not active at start date &2 of contract

SAP Error Message - Details

• Message type: E = Error

• Message class: W_CB -

• Message number: 420

• Message text: Employee &1 is not active at start date &2 of contract

Self-Explanatory Message

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• What is the cause and solution for SAP error message W_CB420 - Employee &1 is not active at start date &2 of contract ?

  SAP Error Message:
  
  W_CB420 Employee &1 is not active at start date &2 of contract
  
  Cause:
  This warning message occurs in SAP HR (Human Resources) when you try to create or maintain a contract (infotype 0016) for an employee whose personnel record is not active on the contract's start date. In other words, the system checks the employee's status (infotype 0000 - Actions) and finds that the employee is either not yet hired, already terminated, or otherwise inactive on the date you are trying to assign the contract.
  Typical scenarios causing this warning include:  
  
  The contract start date is before the employee's hiring date.  
  The contract start date is after the employee's termination date.  
  The employee's status is set to inactive or the personnel number is not valid on the contract start date.
  
  
  Solution:
  
  
  Check Employee Status:  
  
  Go to infotype 0000 (Actions) for the employee and verify the hiring and termination dates.  
  Ensure the contract start date falls within the employee's active employment period.
  
  
  
  Adjust Contract Start Date:  
  
  Change the contract start date to a date when the employee is active (i.e., after hiring date and before termination date).
  
  
  
  Correct Personnel Number:  
  
  Verify that the personnel number is correct and active.
  
  
  
  If Contract is for Future Employment:  
  
  If the contract is intended to start before the official hiring date, you may need to first create the hiring action with the correct start date or adjust the sequence of infotypes.
  
  
  
  Check for Delays in Hiring Action:  
  
  Sometimes the hiring action (infotype 0000) is not yet recorded or saved properly, causing the system to think the employee is inactive.
  
  
  
  
  Related Information:
  
  Infotype 0000 (Actions): Contains employee hiring, termination, and other status-related data.  
  Infotype 0016 (Contract Elements): Contains contract details such as start and end dates.  
  Personnel Administration (PA) Module: This error is common in PA when maintaining employee master data.  
  Transaction Codes:  
  
  PA30 - Maintain HR Master Data  
  PA40 - Personnel Actions (hire, terminate, etc.)
  
  
  
  
  Summary:
  The warning W_CB420 is triggered because the contract start date does not fall within the employee's active employment period. To resolve it, ensure the contract start date is within the employee's active dates as per infotype 0000. Adjust dates or personnel actions accordingly to maintain data consistency.
  
  If you need further assistance, please provide the employee number and the contract start date you are trying to enter.