How To Fix W_CB381 - The condition contract number or the external guid must be specified

SAP Error Message - Details

• Message type: E = Error

• Message class: W_CB -

• Message number: 381

• Message text: The condition contract number or the external guid must be specified

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message W_CB381 - The condition contract number or the external guid must be specified ?

  SAP Error Message:
  
  W_CB381 – The condition contract number or the external GUID must be specified
  
  Cause:
  This warning message occurs in SAP when a condition record or pricing procedure requires either a condition contract number or an external GUID (Globally Unique Identifier) to be provided, but neither is specified during the transaction or processing step.
  Typically, this happens in scenarios involving:
  
  Condition contracts in Sales and Distribution (SD) or Materials Management (MM) pricing.
  Contract-based pricing where the system expects a reference to a specific contract or an external identifier.
  Integration scenarios where external systems pass data to SAP and the external GUID is used to link or identify condition contracts.
  
  
  Explanation:
  
  Condition Contract Number: This is a unique identifier for a contract condition record in SAP. It is used to apply specific pricing or discounts based on contractual agreements.
  External GUID: This is an identifier used to link external data or systems with SAP condition contracts, often in integration or middleware scenarios.
  
  If neither is provided, SAP cannot determine which contract or condition record to apply, hence the warning.
  
  Solution:
  
  
  Specify the Condition Contract Number:
  
  Ensure that the condition contract number is entered in the relevant field during the transaction.
  Check the pricing procedure or condition technique to confirm that the contract number is correctly maintained and passed.
  
  
  
  Provide the External GUID:
  
  If your process involves external systems or interfaces, make sure the external GUID is correctly passed to SAP.
  Verify the integration setup and mapping to ensure the GUID is populated.
  
  
  
  Check Configuration:
  
  Review the condition contract configuration in transaction W_CB38 or related customizing.
  Confirm that the condition types requiring contract numbers or GUIDs are correctly set up.
  
  
  
  Debugging / Logs:
  
  Use transaction SLG1 to check application logs for more details.
  Debug the pricing or contract determination logic if necessary.
  
  
  
  User Training:
  
  Train users to enter the required contract number or ensure that interfaces provide the external GUID.
  
  
  
  
  Related Information:
  
  
  Transaction Codes:
  
  W_CB38 – Condition Contract Maintenance
  VK11 / VK12 / VK13 – Condition Records Maintenance
  VA01 / VA02 – Sales Order Processing (where condition contracts might be applied)
  SLG1 – Application Log
  
  
  
  SAP Notes:
  
  Check SAP Notes related to condition contracts and external GUID handling for your SAP version.
  
  
  
  Integration Scenarios:
  
  In scenarios involving SAP PI/PO or other middleware, ensure that the external GUID is mapped and transmitted correctly.
  
  
  
  
  Summary:
  The warning W_CB381 indicates that either a condition contract number or an external GUID must be provided for the system to correctly apply contract-based pricing or conditions. To resolve it, ensure that one of these identifiers is specified in the transaction or interface, and verify the configuration and data flow accordingly.