How To Fix W_CB253 - No purchasing group found for expenses-relevant condition &1

SAP Error Message - Details

• Message type: E = Error

• Message class: W_CB -

• Message number: 253

• Message text: No purchasing group found for expenses-relevant condition &1

What causes this issue?

The system could not determine a purchasing group for the condition &V1&
, material &V2&, supplier &V3&, and purchasing organization &V4&.

System Response

A purchasing group is required to create settlement documents. Since no
purchasing group could be determined, processing is terminated.

How to fix this error?

The purchasing group is determined using the Business Add-In
<DS:SIMG.WCB_GET_PURCH_GRP_BD>Determining the Purchasing Group for an
Expenses Condition</>, for which a default implementation is shipped.
Check why the default implementation or your own implementation has not
determined a purchasing group.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message W_CB253 - No purchasing group found for expenses-relevant condition &1 ?

  Certainly! Here's a detailed explanation for the SAP error message:
  
  SAP Error Message:
  W_CB253 No purchasing group found for expenses-relevant condition &1
  
  Meaning / Cause:
  This warning message occurs during the processing of purchasing documents or conditions related to expenses in SAP. The system is trying to determine the Purchasing Group for an expenses-relevant condition (such as a condition type related to expenses or overhead costs), but it cannot find a valid purchasing group assigned or maintained for that condition.
  
  The purchasing group is a key organizational unit in SAP MM (Materials Management) that represents a buyer or a group of buyers responsible for procurement activities.
  For certain condition types (especially those related to expenses or overhead costs), the system expects a purchasing group to be assigned to correctly process the condition.
  If the purchasing group is missing or not maintained in the relevant customizing or master data, this warning is triggered.
  
  
  When does it occur?
  
  During invoice verification or purchase order processing when expense-relevant conditions are evaluated.
  When the system tries to determine the purchasing group for a condition type that impacts expenses but cannot find one.
  Often seen in scenarios involving overhead conditions, freight, or other expense-related conditions in purchasing documents.
  
  
  Solution / How to fix:
  
  
  Check Condition Type Configuration:
  
  Go to transaction SPRO ? Materials Management ? Purchasing ? Conditions ? Define Condition Types.
  Verify if the condition type (&1 in the message) is correctly configured as expense-relevant.
  Check if the condition type requires a purchasing group and if it is properly maintained.
  
  
  
  Maintain Purchasing Group in Condition Records:
  
  Use transaction MEK1/MEK2 (Maintain Conditions) to check if the purchasing group is maintained for the condition records.
  If missing, assign the appropriate purchasing group to the condition records.
  
  
  
  Check Purchasing Group Master Data:
  
  Use transaction OMSF or SPRO ? Materials Management ? Purchasing ? Purchasing Groups ? Define Purchasing Groups.
  Ensure the purchasing group exists and is active.
  
  
  
  Assign Purchasing Group in Document or Vendor Master:
  
  Sometimes the purchasing group is derived from the purchasing document or vendor master.
  Verify that the purchasing group is maintained in the purchase order or vendor master data.
  
  
  
  Review Expense-Related Condition Settings:
  
  In some cases, the system expects a purchasing group for expense-relevant conditions to correctly allocate costs.
  Consult with your SAP MM/SD consultant to review the expense condition configuration.
  
  
  
  
  Additional Information:
  
  This message is a warning (W_), so it may not stop the process but indicates a potential issue that could lead to incorrect cost allocation or missing data.
  Proper maintenance of purchasing groups and condition records is essential for accurate procurement and expense tracking.
  If you are unsure about which purchasing group to assign, consult your purchasing department or SAP functional consultant.
  
  
  Summary:
  
  
  
  Aspect
  Details
  
  
  
  
  Error Message
  W_CB253 No purchasing group found for expenses-relevant condition &1
  
  
  Cause
  Missing or unmaintained purchasing group for an expense-related condition type
  
  
  Solution
  Maintain purchasing group in condition records, verify condition type and purchasing group configuration
  
  
  Transactions to Check
  SPRO, MEK1/MEK2, OMSF, ME21N (purchase order), XK03 (vendor master)
  
  
  Impact
  Warning during purchasing document processing; may affect cost allocation
  
  
  
  
  If you need help with specific steps or screenshots, feel free to ask!