How To Fix W5145 - Please enter either a short text or a service master record

SAP Error Message - Details

• Message type: E = Error

• Message class: W5 - Messages for MM-WEB Applications and BAPIs

• Message number: 145

• Message text: Please enter either a short text or a service master record

Self-Explanatory Message

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• What is the cause and solution for SAP error message W5145 - Please enter either a short text or a service master record ?

  SAP Error Message:
  
  W5145 – "Please enter either a short text or a service master record"
  
  Cause:
  This warning message appears in SAP when you are trying to create or process a service-related document (such as a service purchase order or service entry sheet) and neither a short text nor a service master record has been entered for the service item.
  In SAP, when you create a service item in purchasing documents, you must specify either:
  
  A Service Master Record (a predefined service with a service number), or  
  A Short Text describing the service (free text description).
  
  If both fields are left empty, the system cannot identify what service is being requested or recorded, hence it issues this warning.
  
  When does it occur?
  
  Creating or changing a Purchase Order (PO) with service items.
  Creating or changing a Service Entry Sheet.
  Any transaction involving service items where the service is not properly specified.
  
  
  Solution:
  To resolve the W5145 warning, ensure that for each service item:
  
  
  Enter a Service Master Record:  
  
  Use a valid service number from the service master (transaction code AC03 to display, AC01 to create service master records).
  This links the service item to a predefined service with all relevant details.
  
  
  
  Or Enter a Short Text:  
  
  Provide a meaningful description of the service in the short text field.
  This is used when no service master record exists or when a one-time service is ordered.
  
  
  
  Note: You must enter at least one of these fields. The system requires this to process the service item correctly.
  
  Additional Information:
  
  Service Master Record: Contains detailed information about the service, such as service number, description, unit of measure, and pricing conditions.
  Short Text: A free text field used for describing the service when no master record is available or needed.
  This message is a warning (W), so depending on system configuration, you might be able to save the document but it is recommended to correct it to avoid issues downstream.
  Check customizing in SPRO ? Materials Management ? Purchasing ? Service Master ? Define Service Master to ensure service master records are properly maintained.
  If you frequently use free text services, consider creating service master records for standard services to improve data consistency.
  
  
  Summary:
  
  
  
  Aspect
  Details
  
  
  
  
  Message
  W5145 – Please enter either a short text or a service master record
  
  
  Cause
  Neither service master record nor short text entered for a service item
  
  
  Solution
  Enter a valid service master record or provide a short text description
  
  
  Related Transactions
  ME21N (Create PO), ML81N (Service Entry Sheet), AC01/AC03 (Service Master)
  
  
  
  
  If you need further help, check SAP Notes or consult your SAP MM/PM consultant for service master data setup.