How To Fix W4240 - &: & replenishment data archived

SAP Error Message - Details

• Message type: E = Error

• Message class: W4 - Messages for material discontinuation

• Message number: 240

• Message text: &: & replenishment data archived

Self-Explanatory Message

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• What is the cause and solution for SAP error message W4240 - &: & replenishment data archived ?

  SAP Error Message:
  
  W4240 & : & replenishment data archived
  
  Meaning / Cause:
  This warning message indicates that the replenishment data for a particular material or planning object has been archived. In other words, the system cannot find the current replenishment data because it has been moved to the archive. This typically happens when old planning data (such as planned orders, purchase requisitions, or stock/requirements lists) has been archived to improve system performance or data management.
  The placeholders (&) in the message usually represent specific details such as the material number or planning object and the type of replenishment data archived.
  
  When does it occur?
  
  During MRP runs or stock/requirements list display when the system tries to access replenishment data that has already been archived.
  When you try to display or process planning data that is no longer available in the active database but has been archived.
  In scenarios where archiving objects related to materials management (e.g., planned orders, purchase requisitions) have been executed.
  
  
  Solution / How to handle:
  
  
  Check Archiving Status:
  
  Verify if the relevant replenishment data has indeed been archived.
  Use transaction SARA to check the archiving objects related to materials management, such as MM_EKKO (Purchase Orders), MM_EBAN (Purchase Requisitions), or PP_PLAF (Planned Orders).
  
  
  
  Access Archived Data:
  
  If you need to view the archived replenishment data, use the appropriate archive information system or reports.
  SAP provides archive retrieval transactions or reports to access archived data without restoring it to the database.
  
  
  
  Restore Data (if necessary):
  
  If the replenishment data is required for current processing (e.g., MRP run), consider restoring the archived data back into the database.
  This is usually done by the basis or archiving team using the archive management tools.
  
  
  
  Adjust Planning Horizon:
  
  Sometimes, the planning horizon or selection parameters in MRP or stock/requirements list need to be adjusted to exclude archived data periods.
  
  
  
  Avoid Processing Archived Data:
  
  Ensure that your MRP or planning runs are set up to process only current data.
  Review and adjust the planning parameters or selection criteria to avoid referencing archived data.
  
  
  
  
  Related Information:
  
  
  Archiving Objects:
  
  Common archiving objects related to replenishment data include:
  
  MM_EBAN - Purchase Requisitions  
  MM_EKKO - Purchase Orders  
  PP_PLAF - Planned Orders  
  MM_MAT - Material Master Data (less common for replenishment data)
  
  
  
  Transactions:
  
  SARA - Archive Administration  
  MD04 - Stock/Requirements List (may show this warning if data is archived)  
  MD01/MD02 - MRP runs  
  Archive Information System transactions (varies by archiving object)
  
  
  
  SAP Notes / Documentation:
  
  Check SAP Notes related to archiving and replenishment data for your specific SAP version.
  SAP Help Portal sections on archiving and MRP.
  
  
  
  
  Summary:
  The warning message W4240 indicates that the replenishment data you are trying to access or process has been archived. To resolve this, verify the archiving status, access archived data via archive information systems, or restore the data if necessary. Adjust your planning parameters to avoid referencing archived data during MRP or planning runs.
  
  If you provide the exact context or transaction where this message appears, I can help with more specific guidance.