How To Fix W4068 - &: & source list entries exist

SAP Error Message - Details

• Message type: E = Error

• Message class: W4 - Messages for material discontinuation

• Message number: 068

• Message text: &: & source list entries exist

What causes this issue?

Source list entries with a valid-to date which is later than the
ordering time still exist for the material and the plant.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Reset the source list entries to the day before the ordering block date.
<DS:TRAN.ME01>Proceed</>

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message W4068 - &: & source list entries exist ?

  Certainly! Here's a detailed explanation for the SAP error message W4068: & : & source list entries exist:
  
  SAP Message W4068: "& : & source list entries exist"
  
  Cause:
  This warning message typically appears when you try to delete or change a material or vendor master record, or perform certain procurement-related activities, and there are existing source list entries linked to the material/vendor combination.
  
  Source list in SAP is a master data record that specifies approved sources of supply for a material over a certain period.
  The system prevents deletion or certain changes if source list entries exist because these entries are used in procurement processes and deleting them could lead to inconsistencies or errors in purchasing.
  
  
  When does it occur?
  
  When attempting to delete a vendor or material that has source list entries assigned.
  When trying to change procurement data that conflicts with existing source list entries.
  During mass changes or data cleanup activities involving materials/vendors.
  
  
  Solution:
  
  
  Check the source list entries:
  
  Use transaction ME01 (Maintain Source List) or ME03 (Display Source List) to view the source list entries for the material/vendor.
  Identify the entries that exist and their validity periods.
  
  
  
  Delete or adjust source list entries if appropriate:
  
  If the source list entries are no longer needed, delete them using ME02 (Change Source List).
  If the entries are still valid, you may need to adjust your intended changes to the material/vendor master or procurement data accordingly.
  
  
  
  Adjust your process:
  
  If you cannot delete the source list entries, consider whether you need to deactivate or block the material/vendor instead of deleting.
  Coordinate with purchasing or master data management teams to ensure changes comply with procurement policies.
  
  
  
  Check dependencies:
  
  Sometimes, source list entries are linked to purchase info records or contracts. Ensure these dependencies are handled before deleting source list entries.
  
  
  
  
  Related Information:
  
  Source List (ME01, ME02, ME03): The source list controls approved vendors for a material and is used in automatic source determination during purchase order creation.
  Material Master (MM01/MM02/MM03): Changes to procurement data in the material master may be restricted if source list entries exist.
  Vendor Master (XK01/XK02/XK03): Vendor deletion or changes may be restricted if linked to source list entries.
  Purchase Info Record (ME11/ME12/ME13): Info records may also be linked to source list entries.
  SAP Note / Documentation: Check SAP OSS notes or help portal for specific system versions if the issue persists or for additional troubleshooting.
  
  
  Summary:
  
  Cause: You are trying to delete or change a material/vendor that has existing source list entries.
  Solution: Review and delete or adjust the source list entries before proceeding with the deletion/change.
  Tools: ME01, ME02, ME03 for source list maintenance; MM02 for material master; XK02 for vendor master.
  
  
  If you provide the exact scenario or transaction where this message appears, I can help with more tailored steps!