How To Fix W4005 - &: & purchase requisition exists

SAP Error Message - Details

• Message type: E = Error

• Message class: W4 - Messages for material discontinuation

• Message number: 005

• Message text: &: & purchase requisition exists

What causes this issue?

There are purchase requisition items for this material in plants.

How to fix this error?

Delete the purchase requisition items.

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

<DS:TRAN.ME52N>Proceed</>

Error message extract from SAP system. Copyright SAP SE.

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• What is the cause and solution for SAP error message W4005 - &: & purchase requisition exists ?

  SAP Error Message:
  
  W4005 & : & purchase requisition exists
  
  Meaning / Cause:
  This warning message typically appears when you try to create a purchase order (PO) or perform an action related to procurement, and the system detects that a purchase requisition (PR) already exists for the same material, quantity, or requirement.
  
  The message indicates that a purchase requisition has already been created for the material or requirement you are trying to process.
  It serves as an alert to avoid duplicate procurement documents or redundant purchasing activities.
  The placeholders (&) in the message usually display specific details such as the purchase requisition number or item.
  
  
  When does it occur?
  
  When creating a purchase order referencing a purchase requisition.
  When trying to create a new purchase requisition or PO for a material that already has an open requisition.
  During automatic PO creation from purchase requisitions.
  When the system checks for existing requisitions to avoid duplication.
  
  
  Solution / How to handle:
  
  
  Check the existing Purchase Requisition:
  
  Use transaction ME53N (Display Purchase Requisition) or ME52N (Change Purchase Requisition) to view the existing PR.
  Verify the details such as material, quantity, delivery date, and account assignment.
  
  
  
  Decide on next steps:
  
  If the existing PR is valid and meets the requirement, proceed with creating a PO referencing that PR.
  If the existing PR is incorrect or needs modification, update or delete it before creating a new one.
  If the PR is obsolete or duplicated, consider deleting or closing it.
  
  
  
  Avoid duplicate creation:
  
  Ensure that users are aware of existing PRs before creating new ones.
  Use reports or queries to monitor open purchase requisitions.
  
  
  
  System configuration:
  
  Check if the system is set to warn or block duplicate PRs/POs.
  Adjust settings in customizing if necessary (e.g., tolerance limits for duplicates).
  
  
  
  
  Related Information:
  
  
  Transaction Codes:
  
  ME51N – Create Purchase Requisition
  ME52N – Change Purchase Requisition
  ME53N – Display Purchase Requisition
  ME21N – Create Purchase Order
  ME22N – Change Purchase Order
  
  
  
  Tables:
  
  EBAN – Purchase Requisition Header
  EBKN – Purchase Requisition Account Assignment
  EKKO – Purchase Order Header
  EKPO – Purchase Order Item
  
  
  
  Notes:
  
  This is a warning message (W message), so it does not necessarily stop the process but alerts the user.
  Always verify the business process to avoid unnecessary procurement and inventory buildup.
  
  
  
  
  If you provide the exact context or transaction where this message appears, I can help with more specific guidance.