How To Fix W0086 - Make an entry in all three fields for pur. doc. item cat. or none at all

SAP Error Message - Details

• Message type: E = Error

• Message class: W0 - Customizing - ISR

• Message number: 086

• Message text: Make an entry in all three fields for pur. doc. item cat. or none at all

What causes this issue?

You did not selected the "Direct delivery active" field and did not
correctly maintain the three purchasing document item category fields.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

If you did not select the "Direct delivery active" indicator, you must
either maintain the following three fields completely or not at all:
Purchasing document item category "Direct"
Purchasing document item category "Single purchase order"
Purchasing document item category "Stock transfer"

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message W0086 - Make an entry in all three fields for pur. doc. item cat. or none at all ?

  Certainly! Here's a detailed explanation for SAP error message W0086:
  
  SAP Error Message: W0086
  Text:
  
  Make an entry in all three fields for pur. doc. item cat. or none at all
  
  Cause:
  This warning message occurs during the configuration or processing of purchasing document item categories in SAP. Specifically, it appears when you partially fill the three related fields for the purchasing document item category but do not complete all three fields.
  The three fields in question typically are:
  
  Purchasing Document Item Category  
  Sales Document Item Category  
  Billing Document Item Category
  
  SAP requires that either all three fields are filled or none of them are filled. Partial entries (e.g., filling only one or two fields) are not allowed because it can cause inconsistencies in document flow and item category determination.
  
  When does it occur?
  
  During customizing (transaction SPRO) when defining or changing item categories for purchasing documents.
  When maintaining the item category determination tables.
  Possibly during document creation if the system tries to determine item categories and finds incomplete data.
  
  
  Solution:
  
  Make sure to either fill in all three fields (Purchasing, Sales, and Billing document item categories) or leave all three fields blank.  
  Review the entries in the customizing table or screen where you maintain these item categories (e.g., in SPRO ? Materials Management ? Purchasing ? Define Document Item Categories).
  Correct the entries so that no partial data exists.
  Save the changes and try again.
  
  
  Additional Information:
  
  This message is a warning (W), not an error, so it may allow you to continue but indicates a potential configuration issue.
  Proper maintenance of these fields ensures smooth integration between purchasing, sales, and billing documents.
  If your business process does not require linking purchasing item categories with sales and billing categories, you can leave all three fields blank.
  If you do need to link them, ensure all three are consistently maintained.
  
  
  Summary:
  
  
  
  Aspect
  Details
  
  
  
  
  Message Number
  W0086
  
  
  Message Text
  Make an entry in all three fields for pur. doc. item cat. or none at all
  
  
  Cause
  Partial entry in the three related item category fields (Purchasing, Sales, Billing)
  
  
  Solution
  Fill all three fields or leave all three blank; do not partially fill
  
  
  Where to Check
  Customizing in SPRO under Purchasing Document Item Categories
  
  
  Impact
  Warning message; potential inconsistencies in document flow if ignored
  
  
  
  
  If you need help locating the exact customizing path or table, or if you want to know how to check the entries programmatically, feel free to ask!