How To Fix W0085 - Make an entry in all three fields for pur. doc. item cat.

SAP Error Message - Details

• Message type: E = Error

• Message class: W0 - Customizing - ISR

• Message number: 085

• Message text: Make an entry in all three fields for pur. doc. item cat.

What causes this issue?

You did not selected the "Direct delivery active" field and did not
correctly maintain the three purchasing document item category fields.

System Response

INCLUDE ISR_STOP

How to fix this error?

If you did not select the "Direct delivery active" indicator, you must
either maintain the following three fields completely or not at all:

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Purchasing document item category "Direct"
Purchasing document item category "Single purchase order"
Purchasing document item category "Stock transfer"

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message W0085 - Make an entry in all three fields for pur. doc. item cat. ?

  SAP Error Message:
  
  W0085 - Make an entry in all three fields for pur. doc. item cat.
  
  Cause:
  This warning message appears during the creation or processing of a purchasing document (such as a Purchase Order or Purchase Requisition) when the system expects entries in three specific fields related to the Purchasing Document Item Category, but one or more of these fields are left blank.
  Typically, the three fields involved are:
  
  Purchasing Document Item Category (e.g., standard, subcontracting, consignment, etc.)  
  Account Assignment Category (e.g., cost center, asset, order, etc.)  
  Material Group or Material Number (depending on configuration)
  
  The system requires all three fields to be filled to correctly determine the processing logic, account assignment, and item categorization.
  
  When does it occur?
  
  When creating or changing purchase order items or purchase requisition items.
  When the item category is not fully specified or inconsistent.
  When account assignment data is incomplete or missing.
  When customizing or master data is incomplete or inconsistent.
  
  
  Solution:
  
  
  Check and fill all three required fields:
  
  Ensure that the Purchasing Document Item Category is entered correctly.
  Enter the Account Assignment Category if the item requires account assignment.
  Provide the Material Number or Material Group as required.
  
  
  
  Verify Master Data:
  
  Check if the material master is properly maintained.
  Verify if the vendor master and purchasing info records are complete.
  
  
  
  Review Customizing Settings:
  
  Go to SPRO ? Materials Management ? Purchasing ? Purchase Order ? Define Item Categories.
  Check the item category determination and ensure that the system settings require and allow entries in these fields.
  Confirm that the account assignment categories are properly linked to item categories.
  
  
  
  If the item is account assignment relevant:
  
  Make sure the account assignment category is entered.
  Provide the necessary account assignment object (cost center, order, asset, etc.).
  
  
  
  Use SAP transaction codes:
  
  Use ME21N or ME22N to create/change purchase orders and ensure all fields are filled.
  Use ME51N or ME52N for purchase requisitions.
  
  
  
  If the warning persists:
  
  Check for user exits or BAdIs that might be enforcing additional validations.
  Consult with your SAP MM consultant or Basis team if custom validations are in place.
  
  
  
  
  Additional Information:
  
  This is a warning message (W0085), so it may not stop the document from being saved but indicates incomplete data that could cause issues downstream.
  Proper entries ensure correct accounting, inventory management, and reporting.
  Ignoring this warning may lead to errors in invoice verification, goods receipt, or financial postings.
  
  
  Summary:
  
  
  
  Aspect
  Details
  
  
  
  
  Message Number
  W0085
  
  
  Message Text
  Make an entry in all three fields for pur. doc. item cat.
  
  
  Cause
  Missing entries in Purchasing Document Item Category, Account Assignment Category, or Material Number/Group fields.
  
  
  Solution
  Enter all three required fields correctly; verify master data and customizing settings.
  
  
  Impact
  Warning; may cause issues in purchasing and accounting processes if ignored.
  
  
  
  
  If you need help with specific transaction steps or customizing paths, feel free to ask!