How To Fix W#503 - The quantity in the goods receipts for PO &1, item &2 is negative

SAP Error Message - Details

• Message type: E = Error

• Message class: W# -

• Message number: 503

• Message text: The quantity in the goods receipts for PO &1, item &2 is negative

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message W#503 - The quantity in the goods receipts for PO &1, item &2 is negative ?

  The SAP error message W#503 indicates that there is an issue with the quantity in the goods receipt for a Purchase Order (PO). Specifically, it means that the quantity being recorded in the goods receipt is negative, which is not allowed in the system. Here’s a breakdown of the cause, potential solutions, and related information for this error:
  Cause:
  
  Negative Quantity Entry: The most direct cause of this error is that a user is attempting to enter a negative quantity for a goods receipt, which is not permissible in SAP.
  Incorrect Document Flow: There may be an issue with the document flow where a goods receipt is being processed for a quantity that has already been fully received or exceeded.
  Incorrect PO or Item Status: The Purchase Order or item may be in a status that does not allow for further goods receipts, such as being closed or fully delivered.
  Data Entry Error: A simple data entry mistake where the user accidentally inputs a negative number instead of a positive one.
  
  Solution:
  
  Check Quantity Entry: Verify the quantity being entered in the goods receipt. Ensure that it is a positive number and reflects the actual quantity being received.
  Review PO Status: Check the status of the Purchase Order and the specific item. Ensure that the PO is open and that there are still quantities available to be received.
  Document Flow Review: Look at the document flow for the PO to ensure that there are no discrepancies. If the PO has already been fully received, you will not be able to enter additional quantities.
  Correct Data Entry: If the negative quantity was entered by mistake, correct it to the appropriate positive value.
  Consult with Procurement: If there are issues with the PO itself (e.g., it should be closed but is still open), consult with the procurement team to resolve any discrepancies.
  
  Related Information:
  
  Goods Receipt Process: Understanding the goods receipt process in SAP can help prevent this error. Familiarize yourself with how to properly enter goods receipts and the implications of the quantities involved.
  SAP Documentation: Refer to SAP help documentation or user manuals for detailed instructions on handling goods receipts and understanding error messages.
  Training: If this error occurs frequently, consider additional training for users involved in the goods receipt process to minimize data entry errors.
  
  By addressing the root cause of the negative quantity entry and ensuring proper procedures are followed, you can resolve the W#503 error effectively.