How To Fix VY623 - Tolerance check not possible; Tolerance levels are not maintained

SAP Error Message - Details

• Message type: E = Error

• Message class: VY - Messages for freight processing

• Message number: 623

• Message text: Tolerance check not possible; Tolerance levels are not maintained

What causes this issue?

During invoice verification, the system checks the entered items for
variances compared to the purchase order or goods receipt. Here, the
types of variances are defined through a tolerance key. The system
allows variances within the limits defined by the tolerance values sets.

System Response

Invoice verification cannot be executed correctly because the system
cannot check whether, for example, the amount entered is correct.

Tolerance limits must be maintained in Customizing for the tolerance
keys used.

How to fix this error?

Path in IMG: Materials Management -> Invoice Verification ->
Conventional Invoice Verification -> -> Invoice Block -> Set tolerance
Limits.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message VY623 - Tolerance check not possible; Tolerance levels are not maintained ?

  The SAP error message VY623, "Tolerance check not possible; Tolerance levels are not maintained," typically occurs in the context of pricing and billing in SAP, particularly when dealing with sales orders, deliveries, or invoices. This error indicates that the system is unable to perform a tolerance check because the necessary tolerance levels have not been defined in the system.
  Cause:
  
  Missing Tolerance Levels: The most common cause of this error is that the tolerance levels for pricing or billing have not been set up in the system. Tolerance levels are used to determine acceptable variances in pricing, such as discounts or surcharges.
  Configuration Issues: There may be issues in the configuration settings related to pricing procedures, which can lead to the absence of defined tolerances.
  Master Data Issues: The customer or material master data may not have the necessary settings for tolerances.
  
  Solution:
  To resolve the VY623 error, you can follow these steps:
  
  
  Define Tolerance Levels:
  
  Go to the SAP Easy Access screen.
  Navigate to the following path: SPRO -> IMG -> Sales and Distribution -> Basic Functions -> Pricing -> Pricing Control -> Define Tolerance Levels.
  Here, you can define the necessary tolerance levels for your pricing conditions.
  
  
  
  Check Pricing Procedure:
  
  Ensure that the pricing procedure assigned to your sales document type includes the necessary condition types that require tolerance checks.
  You can check this in the configuration settings under SPRO -> IMG -> Sales and Distribution -> Basic Functions -> Pricing -> Pricing Control -> Define Pricing Procedures.
  
  
  
  Review Master Data:
  
  Check the customer master data and material master data to ensure that they are correctly set up with the necessary pricing and tolerance information.
  
  
  
  Test the Configuration:
  
  After making the necessary changes, test the configuration by creating a new sales order or invoice to see if the error persists.
  
  
  
  Consult Documentation:
  
  If you are unsure about the configuration steps, refer to SAP documentation or consult with your SAP functional consultant for guidance.
  
  
  
  Related Information:
  
  Tolerance Levels: Tolerance levels are typically defined in percentage or absolute terms and can be set for various pricing conditions, such as discounts, surcharges, or total amounts.
  Pricing Procedures: Pricing procedures determine how prices are calculated in sales documents and can include various condition types that may require tolerance checks.
  SAP Notes: Check for any relevant SAP Notes that may address specific issues related to this error message or provide additional guidance on configuration.
  
  By following these steps, you should be able to resolve the VY623 error and ensure that tolerance checks can be performed correctly in your SAP system.