How To Fix VY431 - No data on shipment cost documents that cannot be archived

SAP Error Message - Details

• Message type: E = Error

• Message class: VY - Messages for freight processing

• Message number: 431

• Message text: No data on shipment cost documents that cannot be archived

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message VY431 - No data on shipment cost documents that cannot be archived ?

  The SAP error message VY431, which states "No data on shipment cost documents that cannot be archived," typically occurs when you are trying to archive shipment cost documents, but the system finds that there are no documents available for archiving that meet the specified criteria. This can happen for several reasons.
  Causes:
  
  No Shipment Cost Documents Exist: There may simply be no shipment cost documents that meet the criteria for archiving.
  Documents Already Archived: The shipment cost documents may have already been archived in a previous archiving run.
  Selection Criteria: The selection criteria used for archiving may be too restrictive, leading to no documents being selected.
  Document Status: The documents may be in a status that does not allow them to be archived (e.g., they are still open or in process).
  Authorization Issues: The user may not have the necessary authorizations to view or archive the shipment cost documents.
  
  Solutions:
  
  Check for Existing Documents: Verify if there are any shipment cost documents that meet the archiving criteria. You can do this by running a report or transaction that lists shipment cost documents.
  Review Archiving Criteria: Ensure that the selection criteria you are using for archiving are appropriate. You may need to broaden the criteria to include more documents.
  Check Document Status: Review the status of the shipment cost documents to ensure they are eligible for archiving. If they are still open or in process, they cannot be archived.
  Run a Test Archive: If you are unsure about the criteria, consider running a test archive with a broader selection to see if any documents are picked up.
  Authorization Check: Ensure that the user attempting to archive has the necessary authorizations to access and archive shipment cost documents.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as SARA (Archive Administration) and SARI (Archive Information System) to manage archiving processes.
  Archiving Object: Understand the specific archiving object related to shipment cost documents, which is typically defined in the customizing settings.
  SAP Notes: Check for any relevant SAP Notes that may address specific issues or bugs related to archiving shipment cost documents.
  Documentation: Review SAP documentation or help files related to archiving processes for additional guidance and best practices.
  
  If the issue persists after checking these aspects, it may be beneficial to consult with your SAP Basis or functional team for further investigation.