How To Fix VY428 - Overview of shipment cost documents relevant for archiving

SAP Error Message - Details

• Message type: E = Error

• Message class: VY - Messages for freight processing

• Message number: 428

• Message text: Overview of shipment cost documents relevant for archiving

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

Unfortunately, there isn't any extra information in this error notice.

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Smart SAP Assistant

• What is the cause and solution for SAP error message VY428 - Overview of shipment cost documents relevant for archiving ?

  The SAP error message VY428, which states "Overview of shipment cost documents relevant for archiving," typically indicates that there are shipment cost documents that are eligible for archiving but have not yet been processed. This message is often encountered in the context of managing shipment costs and archiving processes within the SAP system.
  Cause:
  
  Unprocessed Shipment Cost Documents: The primary cause of this error is that there are shipment cost documents that have been created but not yet archived. This can happen if the documents are still in use or if the archiving process has not been executed properly.
  Archiving Configuration: There may be issues with the configuration settings for archiving shipment cost documents, which can prevent the system from recognizing which documents are eligible for archiving.
  Authorization Issues: Users may not have the necessary authorizations to view or process the shipment cost documents, leading to this error message.
  
  Solution:
  
  Check Shipment Cost Documents: Review the shipment cost documents in the system to identify which documents are relevant for archiving. You can do this by navigating to the relevant transaction codes (e.g., V/76 for shipment costs) and checking the status of the documents.
  Execute Archiving Process: If you have identified documents that are eligible for archiving, you can execute the archiving process. This is typically done through transaction code SARA, where you can manage the archiving object for shipment costs.
  Review Archiving Configuration: Ensure that the archiving configuration for shipment cost documents is correctly set up. This includes checking the archiving object settings and ensuring that the necessary criteria for archiving are met.
  Check Authorizations: Verify that the user has the necessary authorizations to access and process shipment cost documents. If not, you may need to request additional permissions from your SAP security team.
  
  Related Information:
  
  SAP Documentation: Refer to the official SAP documentation for detailed information on archiving shipment cost documents and the specific configuration settings required.
  Transaction Codes: Familiarize yourself with relevant transaction codes such as SARA (Archiving Administration), V/76 (Shipment Costs), and others that may be relevant to your specific SAP environment.
  SAP Notes: Check for any SAP Notes related to the VY428 error message, as there may be specific patches or updates that address known issues.
  Support: If the issue persists after following the above steps, consider reaching out to your SAP support team or consulting with SAP experts for further assistance.
  
  By following these steps, you should be able to resolve the VY428 error and successfully manage the archiving of shipment cost documents in your SAP system.