How To Fix VY118 - The shipment cost document was not saved (error during transmission)

SAP Error Message - Details

• Message type: E = Error

• Message class: VY - Messages for freight processing

• Message number: 118

• Message text: The shipment cost document was not saved (error during transmission)

What causes this issue?

An error occurred during transmission of a shipment cost item to the
numerous service entry sheets. You cannot save this document, because
if you do, the shipment costs will only be partially transmitted to
FI/CO.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Remove the error listed in the log before you retransmit the shipment
cost document to FI/CO.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message VY118 - The shipment cost document was not saved (error during transmission) ?

  The SAP error message VY118, which states "The shipment cost document was not saved (error during transmission)," typically occurs during the process of creating or processing shipment cost documents in the SAP system. This error can arise due to various reasons, including issues with data transmission, configuration problems, or system errors.
  Causes:
  
  Network Issues: Problems with the network connection between the SAP system and the external system (if applicable) can lead to transmission errors.
  Configuration Errors: Incorrect configuration settings in the shipment cost document processing or related modules can cause failures during document saving.
  Data Issues: Missing or incorrect data in the shipment cost document can prevent it from being saved.
  Authorization Issues: Lack of proper authorizations for the user trying to save the document can lead to this error.
  System Errors: Bugs or issues within the SAP system itself, such as inconsistencies in the database or application errors.
  
  Solutions:
  
  Check Network Connectivity: Ensure that there are no network issues affecting the connection to any external systems involved in the process.
  Review Configuration: Verify the configuration settings related to shipment cost documents. Ensure that all necessary settings are correctly defined.
  Validate Data: Check the data being processed in the shipment cost document for completeness and correctness. Look for missing fields or incorrect values.
  User Authorizations: Ensure that the user has the necessary authorizations to create and save shipment cost documents.
  Check Logs: Review the application logs (transaction SLG1) for more detailed error messages that can provide insights into the specific cause of the transmission error.
  System Health Check: Perform a system health check to identify any underlying issues with the SAP system that may be causing the error.
  Consult SAP Notes: Search for relevant SAP Notes in the SAP Support Portal that may address known issues related to this error message.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as VT01N (Create Shipment) and VT02N (Change Shipment) to understand the context in which the error occurs.
  Documentation: Refer to SAP documentation for shipment processing and cost document handling for best practices and troubleshooting steps.
  SAP Community: Engage with the SAP Community forums to see if other users have encountered similar issues and what solutions they have found.
  
  If the issue persists after trying the above solutions, it may be necessary to involve your SAP Basis or technical support team for further investigation and resolution.