How To Fix VY040 - Shipment cost item cat. det. not maintained for shipment cost type &1

SAP Error Message - Details

• Message type: E = Error

• Message class: VY - Messages for freight processing

• Message number: 040

• Message text: Shipment cost item cat. det. not maintained for shipment cost type &1

What causes this issue?

Determination of the shipment cost item categories is not maintained
for shipment cost type &V1&. For this reason, no shipment cost items
could be created manually or by the system for this shipment cost type.

How to fix this error?

You can define determination of the shipment cost item categories in
the shipment cost configuration menu (<DS:TRAN.T_56>Execute
function</>)

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message VY040 - Shipment cost item cat. det. not maintained for shipment cost type &1 ?

  The SAP error message VY040 indicates that there is a missing configuration for the shipment cost item category details for a specific shipment cost type. This error typically arises when you are trying to process shipment costs in the SAP system, and the system cannot find the necessary details for the specified cost type.
  Cause:
  The error occurs due to one of the following reasons:
  
  Missing Configuration: The shipment cost item category has not been maintained for the specified shipment cost type in the system.
  Incorrect Cost Type: The shipment cost type being used does not have a corresponding item category defined in the configuration.
  Data Inconsistency: There may be inconsistencies in the master data or configuration settings related to shipment costs.
  
  Solution:
  To resolve the error, you can follow these steps:
  
  
  Check Configuration:
  
  Go to the SAP Customizing Implementation Guide (SPRO).
  Navigate to Logistics Execution > Shipping > Basic Shipping Functions > Shipment Costs > Define Shipment Cost Item Categories.
  Ensure that the shipment cost type in question has a corresponding item category defined.
  
  
  
  Maintain Shipment Cost Item Categories:
  
  If the item category is missing, you will need to create or maintain it.
  Assign the appropriate shipment cost item category to the shipment cost type.
  
  
  
  Review Shipment Cost Types:
  
  Check the shipment cost types defined in your system and ensure they are correctly configured.
  You can find this under Logistics Execution > Shipping > Basic Shipping Functions > Shipment Costs > Define Shipment Cost Types.
  
  
  
  Test the Configuration:
  
  After making the necessary changes, test the configuration by processing the shipment costs again to see if the error persists.
  
  
  
  Consult Documentation:
  
  If you are unsure about the correct settings, refer to SAP documentation or consult with your SAP functional consultant for guidance.
  
  
  
  Related Information:
  
  Transaction Codes: You may use transaction codes like SPRO for configuration, VL02N for changing shipments, and V/08 for maintaining pricing conditions related to shipment costs.
  SAP Notes: Check for any relevant SAP Notes that might address specific issues related to shipment costs and configurations.
  User Exits and BAdIs: If you have custom logic implemented, ensure that it does not interfere with the standard processing of shipment costs.
  
  By following these steps, you should be able to resolve the VY040 error and ensure that your shipment cost processing works correctly.