How To Fix VW261 - Maint. partner type, part.no., ext.no.range and shipment changes together

SAP Error Message - Details

• Message type: E = Error

• Message class: VW - Shipment Processing Output

• Message number: 261

• Message text: Maint. partner type, part.no., ext.no.range and shipment changes together

What causes this issue?

For transportation planning points that indicate an external
transportation planning system, fields partner type, partner number TPS,
external number range and shipment changeability must always be
maintained together. For other transportation planning points, the
fields must all have the initial value (blank).

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Maintain all four fields or set them as initial.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message VW261 - Maint. partner type, part.no., ext.no.range and shipment changes together ?

  The SAP error message VW261 typically indicates an issue related to the maintenance of partner types, part numbers, external number ranges, and shipment changes in the context of logistics or transportation management. This error can arise in various scenarios, such as when trying to create or modify shipment documents, and it often points to inconsistencies or missing configurations in the system.
  Cause:
  
  Inconsistent Partner Data: The error may occur if there are inconsistencies in the partner data (e.g., vendor, customer) associated with the shipment.
  Missing Configuration: The partner type or number range may not be properly configured in the system.
  Data Entry Errors: Incorrect or incomplete data entry when creating or modifying shipment documents can trigger this error.
  Authorization Issues: Lack of proper authorizations to access or modify certain partner data can also lead to this error.
  
  Solution:
  
  
  Check Partner Configuration:
  
  Verify that the partner types (e.g., shipper, consignee) are correctly defined in the system.
  Ensure that the number ranges for the relevant partner types are properly set up and active.
  
  
  
  Review Shipment Data:
  
  Check the shipment document for any missing or incorrect partner information.
  Ensure that all required fields are filled out correctly.
  
  
  
  Validate External Number Ranges:
  
  Confirm that the external number ranges for the relevant partner types are correctly defined and not overlapping with other ranges.
  
  
  
  Authorization Check:
  
  Ensure that the user has the necessary authorizations to access and modify the partner data related to the shipment.
  
  
  
  Consult SAP Notes:
  
  Look for any relevant SAP Notes or patches that may address this specific error. SAP frequently releases updates that can resolve known issues.
  
  
  
  Testing:
  
  After making the necessary changes, test the process again to ensure that the error no longer occurs.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as SPRO (for configuration), VL01N (for creating shipments), and VL02N (for changing shipments).
  Documentation: Refer to SAP documentation for detailed information on partner profiles and number range configuration.
  Support: If the issue persists, consider reaching out to your SAP support team or consulting with SAP experts for further assistance.
  
  By following these steps, you should be able to identify and resolve the VW261 error in your SAP system.