How To Fix VT638 - Maintain separate max. values for accruals (cond. type &1, calc. type A)

SAP Error Message - Details

• Message type: E = Error

• Message class: VT - Vertriebstabellen

• Message number: 638

• Message text: Maintain separate max. values for accruals (cond. type &1, calc. type A)

What causes this issue?

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

System Response

How to fix this error?

Check whether you should have also entered maximum values for
calculation type A (percental).
The condition type &V1& is only relevant for deferred settlement in
purchasing or sales. The calculation type is B (fixed amount). For
accrual (sales) or accrued entries (purchasing), a percentage rate is
used. This is why there is always a risk of incorrect entries (fixed
amount for percentage rate).

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message VT638 - Maintain separate max. values for accruals (cond. type &1, calc. type A) ?

  The SAP error message VT638, which states "Maintain separate max. values for accruals (cond. type &1, calc. type A)," typically occurs in the context of pricing and condition records in SAP, particularly when dealing with accruals in the pricing procedure.
  Cause:
  This error arises when the system expects separate maximum values for accruals based on the condition type specified (denoted as &1 in the error message). The condition type is likely configured to require a maximum value for accruals, but this value has not been maintained in the system. 
  Solution:
  To resolve this error, you need to maintain the maximum values for the specified condition type. Here are the steps to do this:
  
  
  Access the Condition Type Configuration:
  
  Go to the SAP Easy Access screen.
  Navigate to the following path: 
  SPRO -> SAP Reference IMG -> Sales and Distribution -> Basic Functions -> Pricing -> Pricing Control -> Define Condition Types
  
  
  
  
  Find the Condition Type:
  
  Locate the condition type that corresponds to the error message (the one indicated by &1).
  Select the condition type and click on "Details" or "Change."
  
  
  
  Maintain Maximum Values:
  
  In the condition type details, look for the section related to accruals.
  Ensure that you maintain the maximum values for accruals as required. This may involve specifying a maximum amount or percentage that can be accrued.
  
  
  
  Save Changes:
  
  After entering the necessary values, save your changes.
  
  
  
  Test the Configuration:
  
  After making the changes, test the pricing procedure again to ensure that the error message no longer appears.
  
  
  
  Related Information:
  
  Condition Types: Condition types in SAP are used to define how pricing is calculated. They can represent discounts, surcharges, taxes, and accruals.
  Accruals: Accruals in SAP are used to recognize expenses that have been incurred but not yet paid. They are often used in sales and distribution to manage rebates and other incentives.
  Pricing Procedure: The pricing procedure determines the sequence in which condition types are processed and how they interact with each other.
  
  If you continue to experience issues after following these steps, it may be beneficial to consult with your SAP functional consultant or refer to SAP documentation for more detailed guidance on condition types and accruals.