How To Fix VT623 - The system selects several records because they have the same evaluation

SAP Error Message - Details

• Message type: E = Error

• Message class: VT - Vertriebstabellen

• Message number: 623

• Message text: The system selects several records because they have the same evaluation

What causes this issue?

Several fields in the free key part have been given the same priority.

System Response

This causes the system to find several records in the access that match
the selection criteria and contain the same priority. The system then
transfers all these records to pricing.

How to fix this error?

Check whether the same evaluation is really necessary.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message VT623 - The system selects several records because they have the same evaluation ?

  The SAP error message VT623 indicates that the system has encountered multiple records that match the same evaluation criteria during a transaction, typically in the context of transport management or when dealing with condition records in pricing. This can happen in various scenarios, such as when trying to create or change condition records, or when executing a transaction that requires unique identification of records.
  Cause:
  The primary cause of the VT623 error is that the system has found multiple entries in the database that meet the criteria specified in your transaction. This usually occurs when:
  
  There are duplicate condition records for the same key fields (e.g., pricing conditions, discounts, etc.).
  The selection criteria used in the transaction are not specific enough to uniquely identify a single record.
  The configuration of the condition records allows for multiple entries with the same evaluation.
  
  Solution:
  To resolve the VT623 error, you can take the following steps:
  
  
  Check for Duplicates:
  
  Go to the relevant transaction (e.g., transaction code VK13 for viewing condition records).
  Use the selection criteria to search for the specific condition records.
  Identify if there are indeed multiple records that match the criteria.
  
  
  
  Refine Selection Criteria:
  
  If possible, refine your selection criteria to be more specific. This may involve adding additional fields or parameters to narrow down the search.
  
  
  
  Delete or Adjust Duplicates:
  
  If you find duplicate records that are not needed, consider deleting or adjusting them to ensure that only one record exists for the specific evaluation.
  Be cautious when deleting records; ensure that they are not in use or required for other processes.
  
  
  
  Consult Documentation:
  
  Review SAP documentation or help resources related to the specific module you are working with (e.g., SD, MM) to understand how condition records are structured and managed.
  
  
  
  Check Configuration:
  
  If you have access to configuration settings, check the settings for condition records to ensure that they are set up correctly and that the system is not allowing duplicates unintentionally.
  
  
  
  Contact Support:
  
  If you are unable to resolve the issue, consider reaching out to your SAP support team or consulting with SAP support for further assistance.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as VK11 (Create Condition), VK12 (Change Condition), and VK13 (Display Condition) for managing condition records.
  SAP Notes: Check SAP Notes for any known issues or patches related to the VT623 error.
  Documentation: Review SAP Help Portal for detailed information on condition records and pricing procedures.
  
  By following these steps, you should be able to identify the cause of the VT623 error and implement a solution to resolve it.